Representative, Accounts Payable

Job Description

Job Description

POSITION PURPOSE:

The Accounts Payable I is responsible for managing the timely and accurate processing of invoices, ensuring adherence to financial policies and procedures, and fostering positive relationships with vendors. This position is responsible for maintaining the integrity of the accounts payable function while providing essential support to the finance team.

ESSENTIAL FUNCTIONS:

• Manage, organize, and archive Accounts Payable email correspondence.
• Process invoices efficiently by matching them with purchase orders (3-way matching).
• Coordinate with Purchasing and Warehouse Teams to promptly address discrepancies in PO pricing or quantities.
• Precisely categorize and handle invoices from vendors without purchase orders.
• Conduct reconciliations of vendor statements and address inquiries from vendors.
• Undertake additional analysis related to vendors and expenses as delegated.
• Provide assistance for corporate strategic endeavors.
• Facilitate vendor payments through check issuance or ACH transfers via bank or online portal.
• Ensure compliance with relevant laws, regulations, and Thibaut policies.
• Keep abreast of changes in legislation affecting debt collection practices.
• Maintain a positive and professional relationship with customers.
• Perform other duties as assigned by the Director of Finance & the AP Lead.

REQUIREMENTS, REASONING ABILITIES AND PHYSICAL DEMANDS:

• Strong understanding of accounts payable processes and relevant regulations.
• Must be proficient in Microsoft Office Suite or related programs.
• Proficient in VLOOKUP and Pivot tables.
• Excellent organizational and analytical skills.
• Effective communication and interpersonal skills, with the ability to collaborate and interact with various departments.
• Proficiency in maintaining highly confidential and detailed records.
• Proficiency in using accounting software and ability to learn other/new software.
• Job requires the use of a computer, phone, calculator, and other technological equipment.
• Ability to sit throughout the shift.

EDUCATION AND WORK EXPERIENCE:

• Bachelor’s degree in business, Finance, or a related field.
• 3-4 years of experience in accounts payable.

• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Proficient in using collections software and MS Office applications.
• Working experience with Infor highly preferred.

Essential functions listed in this job description are not all inclusive. Additional duties and responsibilities may be assigned as needed.

Benefits and Compensation:

Comprehensive health insurance package including medical, dental, vision, life insurance, LTD, STD, critical illness, commuter benefits, 401(k) match, employee discount program, Employee Assistance Programs, Telemedicine, etc.

Hourly range: $26-$28 per hour, plus eligibility to participate in the bonus plan.