Assistant Project Manager

Job Title: AdministratorJob Description

The Administrator supports project managers, superintendents, and field leadership in coordinating commercial electrical and low-voltage construction projects. This role serves as a key liaison between the office and the field, ensuring that project documentation, procurement activities, reporting, and communication remain organized, accurate, and up to date.

Responsibilities

• Support project managers, superintendents, and field leadership with day-to-day administrative and clerical tasks related to commercial electrical and low-voltage construction projects.

• Coordinate communication between the office and field teams to ensure information flows smoothly and project updates are shared promptly.

• Perform document control duties, including organizing, updating, and maintaining project documentation and records.

• Provide scheduling support by helping coordinate project timelines, meetings, and field activities.

• Track procurement activities, including monitoring material orders, deliveries, and related documentation.

• Use Microsoft Excel daily for data entry, maintaining and updating spreadsheets, generating reports, and tracking project progress.

• Prepare and document meeting notes and action items to support project follow-up and accountability.

• Maintain accurate project records, including contracts, change orders, invoices, and other project-related documents.

• Communicate professionally with vendors, field personnel, and internal stakeholders to resolve issues and obtain required information.

• Assist with accounts receivable activities using QuickBooks, including basic data entry and tracking of payments as directed.

• Apply understanding of construction and electrical industry terminology when reviewing documents and communicating with project teams.

• Manage multiple priorities and deadlines, ensuring tasks are completed accurately and on time.

• Support a collaborative environment by demonstrating a positive attitude and willingness to learn and take on new responsibilities.

Essential Skills

• Proficiency with Microsoft Office, including daily use of Microsoft Excel for data entry, spreadsheet maintenance, reporting, and project tracking.

• Administrative and clerical experience, including document control, scheduling support, procurement tracking, meeting documentation, and maintaining project records.

• Experience or familiarity with the electrical or construction industry, particularly commercial electrical projects, field-to-office coordination, procurement processes, and project documentation.

• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.

• Excellent written and verbal communication skills for interacting with project managers, field leadership, vendors, and internal teams.

• Ability to multitask effectively and manage deadlines in a fast-paced project environment.

• Strong attention to detail to ensure accuracy in documentation, reporting, and data entry.

• Experience or familiarity with QuickBooks for basic accounting and accounts receivable tasks.

• Understanding of construction and electrical industry terms and concepts.

• Positive attitude and willingness to learn new systems, processes, and industry practices.

Additional Skills & Qualifications

• Open to entry-level graduates with strong aptitude and a relevant background in administration, construction, or related fields.

• No formal degree required, making this role accessible to candidates with strong skills and practical experience.

• Interest in building a career within the electrical contracting and construction industry.

• Ability to work collaboratively with experienced project managers and field leadership.

• Motivation to grow professionally in a company that offers career advancement opportunities.

• Adaptability to support evolving project needs in a growing organization.

Work Environment

This is a full-time, onsite position based in Nazareth, PA. The standard work schedule is approximately 7:00 AM to 4:00 PM, with flexibility to start as early as 6:00 AM and work until 4:00 PM as business needs require. The role operates in a collaborative office environment that closely supports project managers, field leadership, vendors, and construction operations. Employees work alongside experienced professionals, gaining exposure to commercial electrical projects and construction processes in a growing electrical contracting organization that values internal promotion and career development.

Job Type & Location

This is a Permanent position based out of Bath, PA.

Pay and Benefits

The pay range for this position is $55000.00 - $60000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Medical Insurance through Capital BlueCross PPO, providing access to specialists without referrals and broad medical coverage including office visits, prescriptions, and hospital care. 401(k) Retirement Plan through Transamerica, with eligibility beginning the first day of the month following 90 days of employment. Includes educational tools, rollover assistance, and access to a financial advisor. Company emphasizes long-term career growth, employee support, workplace stability, and a team-focused culture.

Job Type & Location

This is a Permanent position based out of Bath, PA.

Application Deadline

This position is anticipated to close on Oct 29, 2026.

Workplace Type

This is a fully onsite position in Bath,PA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.