Programming Administrator

Job Description The Programming Administrator serves as the principal contact and administrative organizer for all events and educational programs in the Center for Bioethics. Responsibilities include planning, coordination, execution, and post‑event follow‑up of conferences, symposia, webinars, weekly consortia, fellowship and master’s program events, graduation activities, and other Center‑wide gatherings. The role fosters a welcoming community, supports academic exchange, interprets Harvard policies, and collects and maintains data for reporting. Event Planning and Management Serve as the main point of contact for all Center events (in‑person, hybrid, and virtual), including conferences, symposia, webinars, weekly consortia, master’s and fellowship events, and graduation. Stakeholder and Vendor Coordination Arrange speaker invitations, agreements, accommodations, transportation, reimbursements, and honoraria. Coordinate venues, AV needs, and facilities; negotiate contracts with hotels, caterers, photographers, and other vendors. Planning, Day‑of Execution, and Post‑Event Follow‑Up Implement event registration and monitor spending against pre‑assigned budgets in collaboration with the Associate Director. Execute all event operations including venue preparation, catering, décor, and on‑site logistics; resolve issues promptly. Data, Reporting, and Continuous Improvement Stay current on best practices for in‑person, hybrid, and virtual events and advise leadership on opportunities to improve effectiveness. Gather and maintain data on attendance, audience trends, marketing responses, and feedback to inform strategic planning. Promotional and Marketing Support Collaborate with the Marketing and Communications team to create and manage event publicity and outreach. Maintain inventory of promotional items; coordinate with vendors for ordering and manage the logo approval process through the School. Additional Duties as Assigned As part of the application, a cover letter is recommended to provide insight into your qualifications and background. Basic Qualifications 5+ years of related experience required; higher education may count toward experience. Additional Qualifications and Skills Interpersonal and communication skills are essential, and the candidate must be a collaborative team player who supports the Center's overall success. Embrace change, be adaptable, and have a learning mind‑set. Highly organized, detail‑oriented, proactive, able to work independently with minimal supervision; strong in communication, problem‑solving, and consensus building; capable of prioritizing and multitasking while remaining calm under pressure. Understanding of internal and Harvard‑wide policies and best practices is key. Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Provide a comprehensive benefits package that includes generous paid time off including parental leave; medical, dental, and vision health insurance coverage starting on day one; retirement plans with university contributions; wellbeing and mental health resources; support for families and caregivers; professional development opportunities including tuition assistance and reimbursement; commuter benefits, discounts, and campus perks. EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Harvard’s equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination. #J-18808-Ljbffr Harvard University