Administrative Assistant - Student Services/Registrar

Administrative Assistant - Student Services/Registrar Patrick County Public Schools Patrick County High School - Stuart, Virginia Open in Google Maps This job is also posted in Patrick County Public Schools Job Details Job ID: 5934097 Application Deadline: Posted until filled Re-Posted: Sep 22, 2026 4:00 AM (UTC) Starting Date: Immediately Job Description General Description: Performs various duties as assigned by the administrator with a specific focus on student services and student enrollment. Requirements: Must possess a high school diploma or equivalent Clerical and administrative experience preferred Proficiency in computer applications and programs Ability to communicate effectively and courteously with staff and the public Reports To: Building Principal Essential Job Functions: Ensures accuracy of PowerSchool information (demographics, grades, Parent Portal, enrollment, testing data, custody, etc.) Maintains and safeguards all student records and documentation, ensuring confidential information is secured from view and access by unauthorized individuals at all times Coordinates homebound, out-of-district, foster care, and homeless services Issues provisional driver’s licenses Responsible for student enrollment, withdrawal, and transfer requests Processes incoming and outgoing records and transcript requests Verifies information for DSS, Juvenile Court Services, insurance, etc. Maintains accurate, complete, and organized student cumulative records; promptly files student documentation Regularly audits files for completeness - purges, retains, archives, and disposes of records in accordance with PCPS procedures, FERPA, Virginia requirements, and the Library of Virginia Records Retention and Disposition Schedule Manages supplemental backpack food program Ensures accuracy of graduation information (early grads, diplomas, retentions, state reports, etc) Takes attendance for, supervises, and enters grades of Career Education students and all P&HCC dual enrollment students. Maintains the Student Services webpage Performs other duties as assigned Position Type: Full-Time #J-18808-Ljbffr Patrick County High School