Office Administrator

Job Description

Job Description

We are a fast-growing company committed to operational excellence and employee satisfaction. We value efficiency, organization, and proactive problem-solving. As we continue to expand, we are looking for a detail-oriented and proactive Office Administrator to ensure smooth daily operations of our office and facilities in Ann Arbor.

The Office Administrator will manage daily office operations, coordinate facility management, maintain office supplies, and support administrative processes. This role is essential to ensure a well-organized, cost-effective, and smoothly running workplace.

• Oversee daily office operations and maintain an organized, professional environment
• Handle incoming/outgoing mail and deliveries (FedEx, UPS, etc.)
• Schedule and coordinate meetings and calendars
• Maintain, organize, and archive files, records, and documents
• Assist with travel arrangements (flights, hotels, car rentals)

• Procure and manage office supplies and consumables
• Monitor inventory levels to prevent shortages or overstock
• Identify cost-saving opportunities and optimize vendor selection

• Coordinate office and warehouse maintenance, cleaning, and repairs
• Liaise with landlords, property management, and service providers
• Ensure office safety and functionality (utilities, access, security systems)
• Support basic warehouse operations if applicable

• Maintain relationships with vendors and service providers
• Track contracts and renewal timelines
• Compare pricing and support cost control initiatives

• Assist with invoice tracking and submission
• Support expense reporting and basic record keeping
• Coordinate with the accounting team as needed

• Assist with onboarding logistics (workspace, equipment setup)
• Maintain employee contact lists
• Support internal events and office activities

• Bachelor’s degree or equivalent work experience
• Minimum 2 years of administrative or office management experience
• Strong organizational, multitasking, and time management skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Excellent verbal and written communication skills in English; Chinese is a plus
• Ability to work independently and proactively with a strong ownership mindset

• Experience in vendor management or facility coordination
• Experience supporting small or growing teams
• Familiarity with Excel tracking, or automation tools
• Cost-conscious and process-oriented mindset

• Effectively manage multiple tasks and priorities in a deadline-driven environment.
• Maintain a high level of accuracy and attention to detail while performing repetitive tasks.
• Adapt quickly to changing procedures and business needs.
• Demonstrate a proactive approach to problem-solving and process improvement.
• Requires the ability to lift materials or boxes up to 50 pounds
• May have long periods of sitting in an office environment

• Competitive salary + Bonus Opportunity
• Work Flexibility (9 am – 5 pm), 1 day Remote
• Medical
• Dental
• Vision
• 401k + Employer Match
• Short Term Disability
• Long Term Disability
• Paid Time Off
• Voluntary Life Insurance
• Optional Critical Care, Accident Coverage
• Employee Assistance Program

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Camel Energy, Inc., is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation and gender identity), national origin, disability, age, genetic information, Vietnam era veteran status, marital status, height, weight, or any other status protected under applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including but not limited to, hiring, placement, promotion, termination, layoff, transfers, leaves of absence, compensation, and training. Our policy reflects and affirms the Company’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

Camel Energy, Inc., is a drug-free workplace, and we use E-Verify to confirm the identity and employment eligibility of all new employees.

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