Assistant Office Manager

Assistant Office ManagerAn Assistant Office Manager at a car dealership supports the Office Manager/Controller in overseeing daily administrative and accounting operations, including processing vehicle deals, managing accounts payable/receivable, ensuring title compliance, and supervising clerical staff.Key ResponsibilitiesAccounting & Finance Support: Assist with monthly closing, process vehicle deals, manage accounts payable/receivable, and post transactions to the general ledger.Title & Registration: Ensure all vehicle titles, registrations, and lien information are accurate and processed promptly.Daily Operations: Reconcile daily cash and credit card transactions, prepare bank deposits, and manage inventory files.Staff Oversight & Training: Help the Office Manager train and supervise clerical staff, filling in for various administrative positions as needed.Compliance & Reporting: Ensure adherence to company policies, state/federal regulations, and assist in preparing financial, tax, or payroll reports.Required Skills and QualificationsDealership Experience: Previous experience (2-5 years) in automotive dealership accounting or administrative roles is required.Software Proficiency: Familiarity with dealership management systems (DMS) Dealertrack is highly valued.Attention to Detail: Excellent organizational and clerical skills to manage documentation for hundreds of transactions.Communication & Leadership: Ability to work with other departments (parts/sales/service/bodyshop) and lead staff effectively.Common QualificationsHigh school diploma or equivalent (some college preferred).Knowledge of Microsoft Office, specifically Excel/WordStrong understanding of accounting principles (AP/AR/GL)BenefitsTeam atmosphere with great management!Health, Dental, Vision InsuranceAccidental, Short Term Disability Insurance401(k) with company matchPaid Vacations/HolidaysEmployee Discounts