HR Records Coordinator

Job Description

Job Description

Location: Westborough, MA (Onsite)
Pay: $22/hour
Schedule: Monday-Friday, 8:30 AM-5:00 PM or 8:00 AM-4:30 PM

We are seeking a detail-oriented HR Records Administrative Assistant to support a busy Human Resources team with an important document management project. This is a fully onsite, temporary opportunity for someone who enjoys organized, administrative work and is comfortable handling confidential information.

This role is ideal for candidates with office administrative or HR support experience who have strong attention to detail and enjoy working independently.

• Sort, organize, and categorize employee personnel documents
• Scan, label, code, and upload documents into the company's HRIS system (UKG)
• Research employee ID numbers to accurately file personnel records
• Separate personnel documents from non-personnel records following established guidelines
• Prepare benefits, retirement, and other HR documents for appropriate retention review
• Maintain organized electronic and physical records
• Handle confidential employee information with professionalism and discretion
• Collaborate with HR Operations, Employee Relations, and Total Rewards teams as needed
• Support additional administrative projects as assigned

• High school diploma required; Associate's degree or some college preferred
• 3-5 years of experience in an office, administrative, or HR support environment
• Previous Human Resources experience is a plus
• Experience using HRIS systems such as UKG is preferred but not required
• Strong Microsoft Office skills, including Word, Outlook, and Excel
• Excellent organizational skills with exceptional attention to detail
• Ability to maintain confidentiality and manage sensitive information
• Strong written and verbal communication skills