DEPUTY CITY CLERK

The City of Santa Fe Springs is seeking a highly motivated, detail-oriented, and customer-focused professional to serve as its next Deputy City Clerk in the City Manager’s Office. This is a full‑time position represented by the City of Santa Fe Springs Confidential & Management Employees Association. Salary Adjustment: Effective July1,2026, employees represented by the City of Santa Fe Springs Confidential & Management Employees Association will receive a 2% Cost of Living Adjustment (COLA) . Work Schedule: The position is assigned a four‑day, 4/10 work schedule (Monday through Thursday) and requires flexibility to attend evening City Council, Committee, and other public meetings as needed. Position Purpose Under general direction performs a variety of highly responsible, complex, and sensitive functions in the City Clerk’s Office; relieves the City Clerk of a variety specialized office duties. An incumbent in this classification must have an in‑depth knowledge of municipal clerk operations, policies, and procedures and demonstrate a high level of sensitivity, discretion, and professionalism in executing assigned duties. The Deputy City Clerk is distinguished from other administrative support classifications by its specific assignment to the City Clerk’s Office and the resulting involvement in specialized and highly responsible functions. Supervision Received Receives general direction from the City Clerk and City Manager. Supervision Exercised May provide supervision to interns. Held in Common Supports the Mission of the City and its elected and appointed officials. Provides courteous and timely service to the public as the ultimate employer. Works cooperatively with other City employees. Exhibits integrity and displays ethical behavior. Essential Job‑Specific Duties Attends City Council meetings as needed and study sessions; takes and transcribes meeting minutes for the City Council meetings and Oversight Board; reads City Proclamations at meetings; counts votes on items before the Council/Commission. Assists with the preparation, assembly, printing, and distribution of City Council and agency agenda packets; coordinates with the department representatives to ensure that agenda items are received by the established deadline and meet appropriate format requirements. Assists with the preparation and coordinates the publication, posting and distribution of legal notices for public meetings and hearings; assures that the legal requirements are met for publication and posting of agenda and notices. Transcribes City Council meeting minutes to create the official records; assists with the indexing, retention, and retrieval of documents related to the City Council proceedings; ensures documents are in the correct format, include required attachments and obtain appropriate signatures prior to recording or sending elsewhere for further action. Provides assistance to the public and City staff by helping to identify records and information relevant to public records requests and ensures timely response to all requests. Receives economic interest statements and campaign filings for elected and appointed officials, employees and contractors; assists with tracking status, maintain logs and generating notices to designated filers. Receives and processes claims against the City, that include subpoenas, and summons; assists with the timely processing of legal documents such as agreements, contracts, deeds, resolutions and ordinances. Other Job‑Specific Duties Answers incoming calls and routes individuals to appropriate staff; screens, sorts, distributes and prepares office mail. Tracks, prepares and processes correspondence for boards, committees and commission appointments. Types a variety of materials, including those of a sensitive or confidential nature; performs a variety of administrative support tasks such as photocopying information, answering telephone calls, and maintaining records and files. Assists with responding to inquiries from elected officials, City management and staff, and the general public regarding City Council actions, official records, procedures and laws; researches and compiles data for special projects and reports, as needed. Prepares, processes and tracks invoices for services and materials; maintains department office supplies. Accepts and records bids for City projects. Performs related duties as required. Representative Competencies and Qualifications Knowledge of: City office policies and procedures. Federal, state, and local laws, codes, and regulations for all areas of responsibility, that include Freedom of Information Act, California Public Records Act, Brown Act, and Political Reform Act. State approved election procedures. Terminology pertaining to document recording, maps, and elections. English usage, spelling, grammar, and punctuation. Modern office procedures and equipment including computers. Word processing, spreadsheet, presentation, specialized electronic records management software and other related software applications. Ability to: Interpret, explain, and apply policies and procedures and pertinent Federal, State and local laws, codes and regulations. File and organize a variety of legal documents. Research information; retrieve and compile data. Prepare reports and maintain records. Operate and use modern office equipment at a speed necessary for successful job performance. Administer and prioritize multiple tasks, projects, and deadlines. Assess, analyze, identify, and recommend solutions to problems. Communicate effectively verbally and in writing. Work with accuracy and attention to detail. Maintain professionalism and composure at all times, including stressful situations and handle disputes and complaints in calm, courteous and tactful manner. Establish and maintain effective working relationships with other people. Education and Experience High School Diploma or an equivalent certificate or diploma recognized by the State of California. Bachelor’s degree is highly desirable. Equivalent to four (4) years of increasingly responsible clerical and/or administrative experience, including two (2) years experience equivalent to an Administrative Clerk. A valid State of California driver’s license and an acceptable driving record. Designation as a Certified Municipal Clerk (CMC) by the International Institute of Municipal Clerks or enrolled in the Certified Municipal Clerk program within six (6) months of employment to earn the CMC Certification. Notary certification within one (1) year of employment is required. Working Conditions Work is primarily performed indoors. Noise level is quiet to moderately quiet. Hazards are minimal. Physical Demands Sit for extended periods of time. Stand, walk, squat, stoop, kneel, and bend. Push, pull, and reach overhead and above shoulders. Hear and speak both in person and on the telephone. See well enough to read documents and operate office equipment. Lift and move up to 25 pounds. #J-18808-Ljbffr