DEPUTY CITY CLERK

Salary : $82,818.24 - $100,666.20 Annually
Location : City of Commerce, 2535 Commerce Way, Commerce, CA
Job Type: FULL-TIME
Job Number: 2026-0629
Department: Administration
Division: City Clerk
Opening Date: 06/29/2026
Closing Date: 7/2/2026 11:59 PM Pacific


THE POSITION


Under general direction of the City Clerk, performs a variety of complex administrative, technical, and statutory duties in support of the City Clerk's Office. Assists in the management and preservation of official City records, legislative documents, and municipal archives; coordinates activities related to City Council meetings, agendas, minutes, ordinances, and resolutions; assists in the administration and conduct of municipal elections; and ensures compliance with applicable federal, state, and local laws, including open meeting and public records requirements. Provides technical support to City departments and the public regarding City Clerk functions and serves in the absence of the City Clerk as assigned.
EXAMPLE OF DUTIES


The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Assists in the administration and operation of the City Clerk's Office and performs the duties of the City Clerk in the absence of the City Clerk as assigned.
• Assists in maintaining and preserving official City records, legislative documents, contracts, ordinances, resolutions, agreements, and municipal archives in accordance with applicable laws, regulations, and records retention requirements.
• Coordinates, prepares, compiles, reviews, and distributes City Council, Successor Agency, and other assigned board and commission agenda packets, public meeting notices, supporting documentation, and related materials.
• Attends City Council, board, commission, and other public meetings as assigned; records proceeding and prepares, transcribes, and maintains official minutes and actions.
• Assists in ensuring compliance with applicable federal, state, and local laws, including Ralph M. Brown Act, California Public Records Act, Political Reform Act, and other regulations governing City Clerk operations.
• Prepares, reviews, processes, and distributes correspondence, reports, contracts, legal notices, public notices, proclamations, resolutions, ordinances, and other official City documents.
• Provides information and assistance to City staff, elected officials, public agencies, and the public regarding City Clerk programs, policies, procedures, records, and municipal processes.
• Assists in establishing record keeping systems including files and other storage or retrieval system; ensures the absolute confidentiality of all records and information.
• May supervise lower-level support staff.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience:
Associate's degree from an accredited college or university in Public Administration, Business Administration, Political Science or a related field;
AND
Four (4) years of increasingly responsible administrative, clerical, and technical experience in a City Clerk's Office, municipal or county government agency, or related public sector environment, including experience supporting public meetings, records management, legislative processes, elections, or public records requests.


****THIS CLASSIFICATION IS UNDER REVIEW.
SPECIAL REQUIREMENTS

LICENSES, CERTIFICATES AND SPECIAL REQUIREMENTS
Required Licenses or Certifications:
Must possess a valid California driver's license and safe driving record.
Notary Public certification is required within six (6) months of hire.
Benefit Summary for City of Commerce Full-Time Employees
The following information is a brief description of benefits available for full-time employees. (For part-time employee benefits please click here: Part-Time Employee Benefits. To view Executive Management benefits, please click here: Executive Management Fringe Benefits).

Health Benefits
City paid Medical up to a cap of the monthly premium for employees and eligible dependents. Employees may choose from the following insurance plans:

• Blue Shield Access +
• Blue Shield Trio HMO
• Anthem Select HMO
• Anthem Traditional HMO
• Kaiser of California
• Health Net Smart Care
• Health Net Salud y Mas
• UnitedHealthcare Signature Value Alliance
• UnitedHealthcare Signature Value EPO Harmony
• PERS Platinum
• PERS Gold

Vision Coverage Provided by VSP (Vision Service Provider)
The City pays 100% of the monthly premium for employees and eligible dependents. This benefit includes one eye exam, one pair of lenses and a one-year supply of contact lenses per year.

Dental Coverage Provided by UMR
The City pays 100% of the monthly premium for employees and eligible dependents. The maximum benefit per calendar year per covered person is $2,000. The lifetime maximum benefit for orthodontic expenses per covered person is $3,000.

Life Insurance
Every full-time employee is provided Term life insurance equal to his/her annual salary with a maximum of $150,000.

Short-Term Disability Standard Insurance
Full-time employees must be employed a minimum of 30 days prior to receiving short-term disability benefits. There is a 29-day waiting eligibility period, and the maximum allotted time period is 180 days.

Long-Term Disability Standard Insurance
Coverage begins when an employee's disability period exceeds the 180th day timeline under short-term disability. The maximum allotted time period is determined by age when the disability begins.
Public Employees' Retirement System (PERS) Retirement Benefit
Effective July 1, 2025, NEW CalPERS employee members will commence paying an employee contribution of 9%. A new employee who is not a member of CalPERS or is a former CalPERS member who has been out of CalPERS for six (6) months or more will be eligible to enroll in the City's 2% @ 62 Defined Benefit Pension Plan.

Effective July 1, 2014 "Classic" CalPERS employee members will be eligible to enroll in the City's 2% @ 55 CalPERS Retirement formula and will contribute a 7% employee contribution towards CalPERS Defined Benefit Pension Plan.

See the CalPers Retirement Plan booklet or visit their website for more detailed and valuable plan information, including a retirement benefit calculator.

Deferred Compensation
The City contributes $25 per pay period and shall match an employee's deferred compensation in an amount not to exceed 3% of the employee's gross salary contribution per pay period.

Employee Assistance Program (EAP)
The City pays 100% of the monthly premium for employees and eligible household members. Service is available 24 hours a day, 365 days a year by calling View phone number on click.appcast.io. This free and confidential brief counseling and referral service is designed to help employees and their household members resolve personal matters that may impact their work or home life.

Easy Eight Trip Reduction Program
Employees are eligible to participate in the Easy Eight Trip Reduction Program. Employees who carpool eight (8) days in a month are eligible to receive $25 per month for ridesharing / carpooling.

Additional Benefits

• 12 paid annual holidays
• Colonial and Aflac insurance: This is available to employees at employee cost
• City offers Pre-Tax flexible spending accounts, up to a maximum of $3,200 each per year
• Credit Union: City employees are eligible to join the F&A Federal Credit Union
• Flexible work schedules
• Generous vacation, sick leave and bereavement leave
• City participates in Social Security