Manager, Accounts Payable (7060 - Accounting)

Manager, Accounts Payable

Explore a career at EAH Housing. Start or continue a career in real estate development and management with EAH Housing. We are looking for talented and skilled professionals as we expand our property portfolio throughout California and Hawai`i. As a mission-based nonprofit organization and industry leader for more than 50 years, we live up to our values, and work to create opportunities to empower people to live better lives. Join us and make a difference today.

We offer a comprehensive benefits package that includes medical, dental, vision, disability and life insurance, as well as a 403(b) retirement plan with a 5% match. We also offer generous vacation accrual, holiday schedule, and work schedule flexibility. We believe in work/life balance. 15 days of vacation per year (which increases based on years of service) 10 paid sick days per year 13 paid holidays Flexible Start Times (REM Onsite Positions) We take care of our employees. Competitive Salaries 403b Retirement Plan with a match to every dollar you save for retirement, up to 5% of your pay EAH Wellness Program Comprehensive Employee Medical Insurance Affordable Dental & Vision Insurance Flexible Spending Account EAP – Mental Health, Financial and Legal Services $1,500 Employee Referral Program EAH University, an in-house training program

Position is for an Accounts Payable Manager to work at EAH Corporate in San Rafael, CA. This is a hybrid remote position (2 days in-person/3 days remote). Qualified candidates will have bachelor's degree in accounting, finance, or related field. 5+ years of progressive experience managing accounts payable operations in a multi-property or multi-entity environment, including experience leading AP process improvement or system control initiatives. 1+ years of progressive experience with property management accounting systems, accounts payable software and automation tools (Yardi or similar preferred). 2+ years of supervisory or management experience. Salary range: $90,000 - $148,000 per year; hiring range for new employees is generally $90,000 - $119,000 per year, DOE. Please note an offer will take into consideration the experience of the final candidate and the current salary level of individuals working at EAH in a similar role.

Established in 1968, EAH Housing is one of the largest and most respected nonprofit housing development and management organizations in the western United States. EAH develops low-income multifamily housing, manages more than 222 properties throughout in California and Hawaii, and plays a leadership role in local, regional, and national housing advocacy efforts.

EAH Housing puts its core values into action every day as our staff of 700 people serves 25,000 residents in 87 municipalities. We offer competitive wages, comprehensive benefits, professional development, and invest in our employees through extensive training programs. Please visit our to learn more about us, our culture, and how we strive to maintain excellence in everything we do.

Responsible for leading and overseeing the end-to-end accounts payable function across multiple properties and funding sources. Ensures accuracy, timeliness, internal control integrity, and regulatory compliance of all AP activities, with a strong emphasis on HUD and affordable-housing requirements. Serves as the primary owner of AP policies, systems, staff supervision, and audit readiness. This position is characterized by a high degree of initiative, responsibility, accountability, and ability to work congenially with a wide variety of individuals. Understands and supports EAH's mission and core values.

Accounts Payable Operations

• Leads and oversees the full procure-to-pay cycle, including invoice intake, validation, coding, approval workflows, and payment processing.
• Supervises weekly disbursement cycles; ensure payments are accurate, timely, and compliant.
• Reviews vendor statements, reconciliations, and AP aging reports; resolves discrepancies.
• Monitors invoice volume and workload distribution to maintain operational efficiency.

Policies, Controls & Compliance

• Establishes, maintains, reviews, and enforces accounts payable policies and procedures, including approval thresholds, documentation standards, and invoice coding requirements.
• Maintains strong internal controls to prevent duplicate payments, miscoding, unauthorized spending or policy violations.
• Ensures AP activities comply with HUD, LIHTC, HOME, CDBG and other applicable affordable-housing program requirements.
• Controls system access and segregation of duties; limits sensitive system edits to AP management.

Systems & Data Governance

• Oversees AP processing within the property-management accounting system (e.g., Yardi).
• Approves and maintains sensitive vendor and insurance data within the system.
• Ensures consistency and accuracy in invoice numbering, transaction notes, and allocation coding.

Leadership & Staff Management

• Directly manages and supports AP Supervisor(s) and AP Specialist(s).
• Provides training, guidance, and performance management to ensure staff adherence to policies and regulatory standards.
• Promotes continuous improvement, documentation discipline, and accountability within the AP team.

Cross-Functional & Vendor Coordination

• Collaborates closely with Real Estate Management, Asset Management, Finance, and Vendor Management teams.
• Serves as the primary AP point of contact for key external vendors and utility providers.
• Provides Vendor Management with compliance-related data, including vendors with expired insurance or documentation issues. Reporting, Audit & Regulatory Support.
• Prepares AP metrics, reports, and compliance documentation for leadership.
• Serves as the primary AP contact during HUD audits, financial audits, and monitoring reviews.
• Ensures all AP records are complete, organized, and maintained in accordance with document retention policies.

Special Projects & Oversight

• Oversees and/or centralizes annual 1099 preparation and filing.
• Leads implementation of process improvements identified through internal reviews and audits.
• Acts as escalation point for complex AP, vendor, or compliance issues. Other duties.
• Actively participates in EAH's Injury and Illness Prevention Plan.
• Regular and predictable attendance.
• Other duties as assigned.

Supervisory Responsibilities

• Supervises Accounts Payable staff and Accounting Clerks.
• Hires, trains, supervises, motivates, and develops staff.
• Manages schedules and workflow.
• Assigns duties and monitors quality of work.
• Takes personal responsibility for ensuring that staff adheres to all organization policies and procedures and government regulations, including wage and hour laws.
• Provides day-to-day guidance and oversight of direct reports.
• Actively works to promote and recognize performance.

Qualifications

Bachelor's degree in Accounting, Finance, or related field. 5+ years of progressive experience managing accounts payable operations in a multi-property or multi-entity environment, including experience leading AP process improvement or system control initiatives. 1+ years of progressive experience with property management accounting systems, accounts payable software and automation tools (Yardi or similar preferred). 2+ years of supervisory or management experience.

EAH Housing conducts criminal background checks on all candidates who have received a conditional job offer. Once you have received such an offer, you will be required to submit and pass our criminal background requirements. EAH also verifies education and employment history. Any verified discrepancy (resume or online application) may delay your background check results and/or affect your eligibility to work at EAH. Please be advised that certain roles may also require fingerprinting due to legal requirements. If onsite housing is a requirement of the position, any household members over 18 years of age who will be living onsite with the candidate must also undergo a criminal background check and tenant screening. Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with EAH.

EAH Housing requires all candidates who have received a conditional job offer to submit to drug testing within 72 hours from acceptance of our job offer. EAH Housing does not test for marijuana/cannabis. Satisfactory completion of drug testing is a requirement of employment with EAH.

EAH Housing is an EEO employer. CA BRE #00853495 | HI RB - 16985

INDEAH