Scheduling Coordinator

Scheduling Coordinator - Bancroft School

Hours: 6:30a-2:30p M-F

Location: Mt. Laurel, NJ

Pay rate: $$21.07- $25.74/hr.

Position Summary:

The 1:1 scheduler reports to the building leadership (Principal and or Assistant Principal). The 1:1 scheduler works with the coordinator and scheduling team to assist with the overall management of the Scheduling function for the designated schools. In addition to these responsibilities, the 1:1 scheduler will assist with timekeeping functions which includes schedule generation/maintenance for assigned Program(s) through proficient use of UKG/Workforce Management Timekeeper and Scheduler applications. This position assists all aspects of scheduling, staffing and timekeeping.

Responsibilities

• Assist with creating and maintaining daily Staff schedule which includes: ensuring that the Program is fully staffed for the work day/week, backfill any unplanned vacant shifts for that day and future scheduling of coverage for the planned absences.
• Assisting with or when asked to the 1:1 scheduler will review daily time and attendance reports on each employee for designated departments and ensure that time records are maintained in an accurate and timely manner.
• Adjust time as needed per regulations and policies. Communicate with department managers to ensure accuracy of overtime and department transfers/allocations. Work with new employees to train them on the usage of the Timeclocks and the procedures related to: absences, missed punches, etc.
• Work as a backfill to other Scheduling Coordinators during absences. Assist with managing the call-out hotline and record absences on Google PTO Calendar and Day today roster.
• The 1:1 scheduler will assist with maintaining any updates to the 7am document in accordance with coverages as needed.
• Troubleshoot issues as related to the maintenance of the Timekeeping system. Work with the supervisors to ensure proper reporting of attendance policy infractions are documented.
• Accountable for ongoing continuing education in UKG applications to stay current with software updates.
• Handle special projects as assigned and successfully meet all required deadlines related to the project.
• Continue to learn ways and means of leveraging the system to support the company's success and goals.
• The 1:1 scheduler will be able to connect with classroom staff daily through direct communication, face to face contact and discussions to ensure coverages are appropriate based on the needs of the students and funding structures as well as ratio compliance.
• Performs other duties as assigned.

Qualifications

• High School diploma or GED required
• A minimum of two years of related experience in a staffing or scheduler capacity is preferred.
• Prior supervisory/management experience, and prior experience working with individuals with developmental disabilities/specialized needs, is preferred.
• Strong interpersonal and communication skills, both written and verbal
• Excellent organization skills and ability to prioritize in a fast-paced environment
• Ability to work under minimal supervision

EEO Statement

Bancroft is an Equal Opportunity Employer, and supports diversity, equity and inclusion in its hiring and employment practices, so that every team member can feel a true sense of belonging, and maximize their unique potential. To this end, all applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, veteran status or any other characteristic protected by law.