Front Desk Clerk

Job Title

Perform administrative and clerical tasks related to the day-to-day business operations of the company. Serve as company receptionist; answering the phone and greeting visitors.

Job Accountabilities

Match invoices to purchase orders and verifies the accuracy of payable. Assure accurate invoice entry into ERP. Assist with accounting records and ledgers by reconciling statements and transactions. Maintain accounts payable filing system; including open, current, and archived files. Compile weekly accounts payable reports at the request of the supervisor. Respond to vendor payment status inquiries. Answer company phone pleasantly and professionally, screen solicitors, route calls to appropriate extensions, and take messages as necessary. Greet visitors pleasantly and professionally, summoning requested parties. Process and distribute incoming company mail. Monitor security cameras and alert appropriate personnel of suspicious activity. Assist administrative staff members. Perform other related duties as assigned or requested.

Job Qualifications

Minimum Education: High School Diploma or equivalent. Minimum Experience: 1 Year. Preferred Experience: 2 years, or equivalent combination of education and experience. Knowledge of general accounting and clerical procedures.

Required Skills/Abilities

Must be proficient in Microsoft Office Suite and related programs. Excellent organizational skills and attention to detail. Ability to maintain confidential and meticulous records. Excellent verbal and written communication skills in English and Spanish. Excellent interpersonal and customer service skills. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently.

Physical Demands

Prolonged periods sitting at a desk and working on the computer. Must be able to lift to 15 pounds (lbs.) at a time.

Work Environment

Exposure to moving mechanical parts. Exposure to fumes or airborne particles. Protective clothing is required when entering the production area - including closed-toe shoes, protective eyewear.