Office Administrator

Job Description

ABOUT US

Syniti, part of Capgemini, tackles the hardest work in data for the world’s largest organizations. We combine intelligent software with deep data expertise to help the Fortune2000 tackle complex data challenges and drive measurable business outcomes with business-ready data. Syniti’s Data First strategy transforms data from an afterthought into a strategic asset—unlocking insights, reducing risk, and fueling growth. With over 5,000 successful projects, we support the full data lifecycle through a unified platform for migration, quality, replication, matching, master data management, analytics, governance, and strategy. Operating globally across industries, Syniti’s award-winning software, expert consultants give enterprises a unique edge in managing and maximizing their data.

Position Summary

The Office Administrator is responsible for ensuring smooth daily operations of the Omaha office while also supporting broader employee experience and administrative needs across AMS.

This role provides operational coordination, logistics support, event planning, employee recognition support, new hire readiness, career fair coordination, shipping, vendor coordination, and general administrative support that helps reduce administrative burden on HR and business leaders.

The role requires a highly organized, proactive, and service-oriented individual who can manage recurring processes, anticipate needs, follow through on details, and provide a consistent, professional experience for employees, candidates, visitors, and leaders.

Key Responsibilities

Office Operations, Administration & Logistics

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• Serve as the main point of contact for facility and office-related issues.
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• Greet scheduled visitors and ensure a welcoming, professional office environment.
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• Manage incoming and outgoing mail, packages, and shipping needs, including assigning shipping charges to appropriate cost centers.
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• Maintain office organization, including supply locations, cleanliness, and readiness of meeting rooms and common areas.
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• Order, track, and maintain inventory of office supplies, kitchen items, and event materials.
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• Coordinate equipment or facility maintenance requests as needed.
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• Maintain trackers, checklists, and documentation for recurring administrative processes, including supplies, shipments, events, recognition items, and office readiness.
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Employee Experience & HR-Adjacent Administrative Support

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• Coordinate new hire swag, welcome materials, office readiness items, and related shipping or distribution needs.
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• Support employee recognition and life event processes.
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• Partner with HR, Talent, and leaders to coordinate practical logistics for employee programs, meetings, recognition moments, and local engagement activities.
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• Track requests, deadlines, vendors, shipment status, and delivery confirmations to ensure employee-facing items are handled consistently and on time.
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• Help reduce HR administrative workload by owning repeatable coordination tasks that do not require HR decision-making, judgment, or confidential employee relations ownership.
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Event, Career Fair & Candidate Experience Coordination

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• Coordinate logistics for office events, employee gatherings, hiring weekends, team meetings, visitor days, career fairs, and other NADC-supported events.
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• Coordinate event and candidate logistics, including meals and catering, reservations, materials, signage, swag, shipping, meeting rooms, technology, dietary needs, and attendee support.
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Education & Experience

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• 2–4 years of experience as an Administrative Coordinator, Office Coordinator, Office Manager, Employee Experience Coordinator, Executive Assistant, or similar administrative role.
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• Strong organizational and administrative skills with the ability to operate in a deadline-driven environment.
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• Technologically savvy; proficient with tools such as SharePoint/OneDrive, Teams, and other collaboration systems.
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• Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel.
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• Strong written and verbal communication skills.
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• Ability to work professionally with people at all levels of the organization.
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• Creative problem solver with solid project management capabilities.
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• Proactive, reliable, and service-oriented, with strong attention to detail and consistent follow-through.
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• Able to work independently while using good judgment to recognize when escalation is appropriate.
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• Experience coordinating employee events, candidate logistics, office programs, recognition items, shipping, or vendor-supported activities preferred.
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WHAT WE OFFER

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• Trust in your talent. At Syniti you will find a supportive environment and access to learning tools, but micromanagement is not our style.
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• Growth . We are growing rapidly and steadily solving the biggest challenges enterprise companies are faced with today. There was never a better time to join and grow with us. Most importantly you will have the chance to shape our journey and share in our success story.
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• Support . We all rely on each other and enable each other to be successful. You won’t stand alone.
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• Curiosity and genuine interest in you . We all have our different stories, all equally fascinating with each depicting a different journey and we want to hear them all.
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• Recognition . We are the sum of individual achievements, and we always take the time to celebrate them.
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• An open organisation . Titles don’t define access at Syniti. We stay humble regardless of where we sit in the organisation. We want to hear every voice, listen to all the ideas and make sure everyone’s work is seen and valued.
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Our Commitment to Inclusion

At Syniti, we’re committed to creating a respectful, inclusive, and fair workplace where everyone belongs and thrives. We believe that diverse perspectives make us stronger — and we value the unique backgrounds, experiences, and voices each person brings to our team.

We welcome applicants based on their skills and potential, and we’re dedicated to ensuring equal opportunities for all, regardless of personal background. If you need accommodations during the hiring process, please let us know — we’re here to support you.

Syniti discloses salary range information in compliance with state and local pay transparency obligations. The disclosed range represents the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting, although we may ultimately pay more or less than the disclosed range, and the range may be modified in the future. The disclosed range takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to: relevant education, qualifications, certifications, experience, skills, seniority, performance, sales or revenue-based metrics, and business or organizational needs. At Syniti, it is not typical for an individual to be hired at or near the top of the range for their role. The hourly pay range for this role is $25–$30 per hour.This role may be eligible for other compensation including variable compensation, bonus, or commission. Full time regular employees are eligible for paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company