Accounts Payable Analyst

Accounts Payable Analyst

Geosyntec Consultants has an immediately available opportunity for an Accounts Payable Analyst in our Boca Raton, FL office. A hybrid work schedule will be available for this position after initial training. In this role you will perform a variety of accounting functions of basic to moderate complexity and ensure that procedures and practices are followed in accordance with company policy, accounting principles, and contractual obligations. Responsibilities include, but are not limited to, coding, processing, and filing direct bill vendor payables; interacting with company suppliers, vendors, and employees; and reconciling A/P accounts by preparing reports that reflect receipts, expenditures, receivables, and payables. Work is performed under the direction of the A/P Supervisor.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

Essential Duties and Responsibilities

• Generate vouchers to pay direct bill vendor and distribute payments as appropriate.
• Maintain all vendor profiles in the accounting system, ensuring compliance with internal policies and tax requirements.
• Review all branch checking vouchers and payments to ensure all coding aligns with accounting policies.
• Reconcile subsidiary details to the control accounts for all accounts payable general ledger accounts that maintain a subsidiary.
• Reconcile subsidiary aging reports to the corresponding supporting schedule (e.g., amortization schedules).
• Verify the accuracy of the Company's direct bill accounts, including but not limited to:
  • Ensuring that employees submit expense reports timely for amounts paid to direct bill vendors.
  • Ensuring the direct bill program is not being used for personal charges.
  • Verifying charges are accurate and compliant with company-negotiated rates, where applicable.
• Respond to internal inquiries in a timely and effective manner.
• Prepare organized, concise, and well-presented reports and business correspondence.
• Assist with special projects as needed.
• Perform related work as assigned.

Skills, Experience and Qualifications

• High school diploma or GED with a minimum of four (4) years of bookkeeping or accounting payable experience, or an associate's degree with a minimum of two (2) years of relevant experience. (required)
• This role requires proficiency in Microsoft Office, including Excel (pivot tables and VLOOKUP), Adobe, and accounting systems.
• Ability to communicate clearly and professionally in both individual and group settings. (required)
• Maintain cooperative and professional working relationships with management and colleagues.
• Ability to perform basic arithmetic operations, including addition, subtraction, and division, using whole numbers, fractions, and decimals.
• Ability to calculate figures such as discounts, interest, and percentages.
• As this position has access to confidential information, it requires the satisfactory completion of a background check, as required by company and/or client policy and conducted in accordance with applicable federal, state, and local laws.