ADMINISTRATIVE ASSISTANT

Administrative Assistant

The City of Visalia is recruiting for an Administrative Assistant to support one of our dynamic City Departments. Our Departments are dedicated to providing exceptional public service and delivering programs that enhance the quality of life for our community. As an Administrative Assistant, you'll play a vital role in keeping daily operations running efficiently while supporting leadership, coordinating projects, and serving as a trusted resource for staff and the public.

The Administrative Assistant is responsible for performing a wide variety of advanced administrative, secretarial, and clerical duties in support of a Department Head or management team. This position serves as the organizational backbone of the department, coordinating office operations, managing records, preparing correspondence and reports, scheduling meetings, assisting with payroll, purchasing, budgeting, and personnel functions, and responding to inquiries from employees and the public.

This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant is entrusted with confidential information and is expected to work independently while maintaining a high level of professionalism and customer service. Depending on the assignment, this position may also coordinate special projects, provide support to boards or commissions, and assist with training or supervising clerical staff.

The ideal candidate is an organized, detail-oriented professional who thrives in a fast-paced office environment and enjoys supporting a collaborative team. They possess excellent written and verbal communication skills and have the ability to prioritize competing assignments while consistently producing high-quality work.

Successful candidates are proactive problem-solvers who exercise sound judgment, maintain strict confidentiality, and demonstrate professionalism in every interaction. They are comfortable working independently, adapting to changing priorities, and using technology to improve efficiency. Experience preparing reports, maintaining complex records, coordinating administrative processes, and providing exceptional customer service is highly desirable.

Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge, skill and abilities is qualifying. A typical way to obtain the knowledge, skill and abilities would be:

• Three years of increasingly responsible administrative and clerical experience.
• Specialized secretarial courses.

Special Requirements:

• Type a minimum of 55 corrected words per minute. A typing certificate dated within one year of the filing deadline must be submitted with your application verifying typing speed.

The City of Visalia offers a competitive total compensation package that includes:

• Monthly Salary: $4,961 - $6,237
• CalPERS retirement program
• Health, Dental and Vision Insurance
• Longevity Pay
• Onsite City Health and Wellness Clinic (no out of pocket expenses)
• Paid Holidays, Vacation, Sick Leave and much more

If work-life balance is important to you, consider living in a thriving community that offers the most affordable housing in California with a typical commute time of less than 20 minutes. With a population of over 146,000, Visalia offers small town charm with metropolitan amenities. Visalia has a world class health care system, our own Sequoia Symphony Orchestra, a flourishing arts community, a minor league baseball team, a downtown convention center, and numerous fine dining establishments. As the Tulare County seat, Visalia is the principal retail center in the region, and home to several large industrial employers. Visalia has a vibrant downtown district, safe neighborhoods, excellent schools, institutions for higher learning, and low cost of living. The City has many community parks, organized team sports, a municipal golf course and private country club, a multi-sport family-oriented regional sports park, and numerous outdoor and recreational activities. Located in the heart of California's San Joaquin Valley, Visalia offers easy access to the nearby mountains, national parks, lakes and rivers which provide year-round opportunities for sports and recreation within an hour or less. Visalia was ranked as the top Central Valley community and one of seven California cities in the top 25 of Gallup Sharecare's latest State of American Well Being Index. Our strong sense of community and social well-being keeps Visalians happy, healthy and moving forward. Come discover all Visalia has to offer! The City of Visalia is an Equal Opportunity Employer.