Assistant

We are seeking a Model Manager Assistant to join our team at W360. As a Model Manager Assistant, you will help organize, coordinate, and carry out all departmental processes and projects for the W360 board. The Model Manager Assistant is responsible for completing ad-hoc projects and assisting with a variety of daily administrative tasks for W360s clients and model managers.

JOB DESCRIPTION

• Right hand person for the model managers you support: answer phone calls, provide relevant information to clients, sit in on meetings, ensure meetings run smoothly and have a solid understanding of our roster of talent and their current meetings and prospective job opportunities.
• Assist Model Managers with daily model and influencer bookings and related coordination.
• Coordinate contractual obligations for talent and clients, oversee all aspects of talent/ model managers schedule, including but not limited to travel, flight itinerary, drivers, hotel/accommodation and communicating all details in a timely and efficient manner.
• Answer and direct all incoming calls / emails to appropriate team members.
• Input and update all relevant info into W360s booking software.
• Build and maintain talent presentations, portfolios, media kits, and other digital assets.
• Help maintain accurate talent availability, measurements, profiles, and other relevant information.
• Organize and update internal databases, talent records, and department information.
• Support talent to build trust and troubleshoot logistical conflicts prior, during and after job completion.
• Update talent daily on their schedules and any changes to guarantee they have their schedules in advance.
• Assist with scheduling, presentations, reporting, and other administrative tasks as needed.
• Complete ad hoc department projects.
• Perform other related duties as assigned.

QUALIFICATIONS

• Bachelors degree in Marketing, Communications, Fashion, Public Relations, Business, or a related field a plus.
• Knowledgeable and passionate about fashion, modeling, social media, and influencer marketing.
• Strong multi-tasker with proven problem-solving abilities.
• Highly organized, detail-oriented, and able to manage multiple projects and priorities simultaneously.
• Ability to monitor checkpoints throughout execution and ensure tasks are completed accurately and on time.
• Excellent verbal, interpersonal, written, and customer service skills.
• Detail-oriented and able to handle complex instructions with care and follow through.
• Demonstrates accuracy and thoroughness in the execution of assigned tasks.
• Ability to adapt to changes and work effectively in a fast-paced, demanding environment.
• Dependable and proactive, with the ability to prioritize workload and use time efficiently.
• Takes ownership of responsibilities with a curiosity to learn and a willingness to take initiative.
• Professional, personable, and comfortable interacting with clients, talent, and internal teams.
• Computer and social media savvy.
• Able to handle pressure and shifting priorities in a fast-paced, changing environment.
• Able to handle sensitive information with discretion and confidentiality.