Administrative Coordinator (Student Affairs)

Administrative Coordinator (Student Affairs) Job ID: 322772 | Location: Paradise Valley Community College | Full/Part Time: Full Time | Regular/Temporary: Regular Hourly Rate: $23.60 - $30.68 / hour - DOE | Grade: 113 | Work Schedule: Monday - Friday, 8am - 5pm; some evenings and weekends may be required | Summer Hours: Monday - Thursday, 7am‑6pm | Work Calendar: 12 Months Job Summary Paradise Valley Community College is seeking an Administrative Coordinator for the Division of Student Affairs. This on‑campus, in‑person position provides administrative support to the Student Affairs Leadership Team (Vice President and Dean) and collaborates with their offices to support student recruitment, admission, retention, engagement, and success. The role delivers thoughtful, confidential, and timely communication and project support for administrators, faculty, staff, students, and community members. Essential Functions 30% Under the direction of the Vice President for Student Affairs (VPSA), schedules, coordinates, and performs administrative and general office activities to support the VPSA; Deans and student affairs departments (as needed). Acts as a point of contact for the VP/Deans/Division; communicates with staff in other departments to gather information, report data, and organize approaches to facilitate communication and project completion. 20% Maintains Vice President and Deans’ calendars ensuring in‑person and virtual meetings, events, seminars, conferences are accurately scheduled with all required attendees, rooms, and documents or links are distributed. Assists with note‑taking, room preparation, and supply needs for leadership‑team‑led meetings and high‑priority areas. For example, assists with scheduling, note‑taking, and supply orders for FOI implementation efforts, SA search processes, SEM meetings, graduation planning, etc. 20% Monitors and tracks budgets and expenditures, creates reports, keeps supervisor informed of progress, and assists with purchases. Researches and resolves budget or fiscal discrepancies or related transactions. Provides assistance for requisitions, OFF forms, room reservations, purchases, tracking, creating help‑desk tickets, and the issuance of office supplies, lease agreements, equipment maintenance agreements, and/or facilities equipment. Assists with travel paperwork. 15% Provides in‑person support for special projects such as orientation, FOI co‑curricular engagement opportunities, student leadership banquets (as needed) to support student engagement, retention and success. Assists in creating and proofing content for presentations, training materials, graphics, web page development, reports, and communication. 10% Assists with scheduling, communication, note‑taking, and database management for student conduct, student CARE, Title IX, compliance, and grievance investigations in a highly confidential manner. 5% Duties as assigned. Minimum Qualifications Associate’s Degree from a regionally accredited institution and three years of advanced administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive‑level staff. OR An equivalent combination of the conferred degree and directly related full‑time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications One year full‑time equivalency of front‑line support. One year of experience in an educational (or related) setting. Strong interpersonal and written communication skills as evidenced in the resume and cover letter. Demonstrated experience using a variety of computer software applications such as Google Suite, and Microsoft Office, SIS, etc. Demonstrated experience assisting with note‑taking, communication, and scheduling. One year of full‑time relevant MCCCD experience during the previous two years. Special Working Conditions May require possession of a valid State of Arizona Class D Driver’s License or other state license; employee must meet district minimum standards regarding driving. Travel to campus during interview/selection process will be at candidate’s own expense. MCCCD does not sponsor individuals for any type of work visas. Will be required to travel or be assigned to all MCCCD locations. May require travel or work at the Black Mountain campus. May require numerous evenings or weekends. May require prolonged periods of standing, sitting and viewing a computer screen. May be required to lift or carry up to 25 lbs. Benefits Nationwide Medical, Dental, and Vision Coverage Paid Time Off: Vacation, Sick Leave, and Personal Time 20 Paid Observed Holidays Company‑paid Life Insurance, AD&D, and Short‑Term Disability plans, with the option to purchase supplemental coverage Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer‑matching contributions Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) Tuition Reimbursement for employees and dependents Annual Professional Development Funding Flexible Work Schedules District‑Wide Wellness Program with Workshops and Webinars Monthly Health & Wellness Calendar and Newsletter Virta Diabetes Reversal Program and Support Groups Employee Assistance Program (EAP) Sight‑On‑Site Eye Care Services Pre‑Retirement Planning Events Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full‑time for an eligible employer) How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Please note: A second interview is included in the hiring process. Equal Opportunity and Accessibility Statement Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD’s policy is to provide reasonable accommodation unless such accommodation would cause undue hardship. MCCCD is an Equal Opportunity Employer. Posting Close Date Open until filled. #J-18808-Ljbffr Maricopa Community College district