Administrative Associate CoordInator

Administrative Associate CoordInator

Job ID: 322433
Location: South Mountain Comm College
Full/Part Time: Full Time
Regular/Temporary: Regular

Salary Range


$22.06 - $28.67/hourly, DOE

Grade


112

Work Schedule


Monday - Friday, 8am - 5pm; some evenings and weekends may be required

Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar


12 Months

Maricopa Summary


10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.

We focus on people-not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Campus Statement


South Mountain Community College (SMCC) reflects the diversity of the surrounding community, a rich mix of rural, urban, and suburban neighborhoods. Many of our students arrive from Phoenix, Laveen, Tempe, Guadalupe, and the surrounding area to attend classes at the main campus or our offsite facility in Guadalupe; we also offer evening courses in Laveen at Betty Fairfax High School.

Of the approximately 5,000 students enrolled at SMCC nearly 70 percent were first-generation college students and 48 percent intended to transfer to a university to further their education. And, with more than 80 percent of these students identifying as a minority, SMCC has been federally designated as a Minority Serving and Hispanic Serving Institution.

Our small, personalized classes are offered days, evenings, and online, led by an engaged and accomplished faculty. Career and academic counseling are also available. SMCC is also a Strengths-Based Institution, helping you determine your strengths and then strategize with you to maximize those strengths in your academic and career choices.

Benefits


Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Mobile On-Site Mammography Screenings
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

South Mountain Community College is seeking a highly organized, detail-oriented, and strategically minded Administrative Associate Coordinator to support the Vice President of Administrative Services.

This position plays a critical role in supporting division leadership, overseeing Information Technology, Facilities, Human Resources, and Fiscal Services. This role requires someone who can anticipate needs, manage competing priorities, and support division-level strategy execution.

We are looking for a professional who thrives in a dynamic executive environment, demonstrates strong judgment, and can coordinate complex administrative functions with precision and discretion.

Essential Functions

40% Serve as a trusted administrative partner to the Vice President. Manage executive communications, scheduling, and high-level documentation.
30% Coordinate division initiatives and ensure alignment across IT, Facilities, HR, and Fiscal Services. Monitor budgets and assist with fiscal reporting and procurement processes.
30% Facilitate cross-department collaboration and ensure operational continuity. Maintain strict confidentiality and professional integrity.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and three (3) years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive-level staff.

OR

High School/GED from a regionally accredited institution and five (5) years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive-level staff.

Desired Qualifications

• Experience supporting executive leadership in higher education
• Experience working in a multi-functional administrative division (IT, HR, Fiscal, Facilities)
• Budget tracking or fiscal monitoring experience
• Experience coordinating cross-departmental projects
• Advanced proficiency in Microsoft Office (Excel, Outlook, PowerPoint) and Google Suite (Sheets, Docs, Slides)
• Experience working in public-sector or higher education environments
• Experience preparing executive-level materials, documents and reports

Special Working Conditions


The physical demands described here are representative of those required to successfully perform the essential functions of this position.

• Primarily sedentary work performed in an indoor office environment.
• Requires prolonged periods of sitting at a desk and working on a computer.
• Frequent use of hands and fingers for typing, filing, and handling documents.
• Frequent talking and hearing to communicate effectively in person, virtually, and by telephone.
• Visual acuity required to read documents, spreadsheets, financial data, and electronic communications.
• Occasional standing and walking within the office and campus environment.
• May occasionally lift or move objects up to 10 pounds (e.g., files, office supplies, documents, presentation materials).
• May attend meetings across campus buildings requiring limited mobility between locations.
• Interaction with executive leadership, division directors, staff, and external stakeholders.
• Requires maintaining the confidentiality of sensitive personnel, fiscal, and operational information.
• May require occasional schedule flexibility to support executive-level meetings or campus events.

How to Apply


Applicants are required to submit a cover letter and resume demonstrating how they meet the minimum and desired qualifications. All minimum requirements must be met at the time of the application.


Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date


Apply on or before Wednesday, March 25, 2026, at Midnight to be considered.

EEO, Title IX, & Clery Act


Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit

jeid-fd7d9fb888e1e44592ab280059544c15