Administrative Specialist

Job Description Job Description Title: Administrative Specialist Location: Newport Beach, CA 92663 (Onsite) Duration: 6 Months Contract Description: The Administrative Specialist serves as the first point of contact, both in person and for calls. This person provides key administrative support and plays an important role in the success of the department. Answer calls and assist callers; in specialty areas, coordinating or scheduling appointments. Monitor and order supplies as needed, as well as keep supplies organized. Schedule equipment repair/service. Distribute mail and process incoming and outgoing mail. Schedule room reservations for meetings and maintain room calendars. Assist in the development of policies, procedures, and departmental forms. Maintain confidentiality. Maintain up-to-date unit-specific data, logs, and run reports. Support projects and programs as needed. Prepares agendas, records, and transcribes meeting minutes. Compile data, review data for discrepancies and trends, suggest solutions, prepare reports, and organize projects. Process billings and purchase orders (POs). Multitask and balance workload between complex projects and clerical duties. Perform other duties as assigned. Security Admin: Assists with scheduling trainings Assists with the creation of CAF reports Creates access badges as authorized by Security or HR Assists with open requisitions Manages the lost & found program Manages records and files for training and certifications Skills: Required Skills & Experience: Minimum four to seven (4-7) years of experience. Advanced knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems. Preferred Skills & Experience: Four (4) years of administrative support experience in a healthcare or medically related field. Education: Required Education - High school graduate or equivalent. Preferred Education - Bachelor's degree in a healthcare-related field. #TB_PH #ZR Why TalentBurst? At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth. Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships. We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options. TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce. Company Description Founded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA Company Description Founded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA