Receptionist

Job Description

Position Summary

Stengel Hill is seeking an organized, dependable, and service-oriented Part-Time Receptionist (25-30 hours per week). to support our Clearwater office. This position serves as the first point of contact for visitors, clients, and callers while providing general administrative support to ensure the efficient day-to-day operation of the office.

The ideal candidate will have strong communication and organizational skills, excellent attention to detail, and the ability to manage multiple responsibilities in a professional office environment.

Essential Duties and Responsibilities

• Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls to the appropriate individuals.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain a clean, organized, and professional reception area and shared office spaces.
• Assist with scheduling meetings, coordinating conference room reservations, and preparing meeting spaces.
• Monitor and maintain office supply inventory and coordinate orders as needed.
• Provide general administrative support, including filing, scanning, copying, data entry, and document preparation.
• Assist with coordinating office events, meetings, and other administrative activities.
• Communicate effectively with employees, clients, vendors, and other external contacts.
• Handle confidential information with professionalism and discretion.
• Perform additional administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Minimum of two (2) years of receptionist, front desk, or administrative support experience in a professional services environment required. Experience in the Architecture, Engineering, and Construction (AEC) industry is a plus.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel required.
• Strong verbal and written communication skills.
• Ability to manage competing priorities, respond to changing needs, and maintain accuracy in a fast-paced office environment.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities.
• Strong customer service skills and the ability to communicate courteously and effectively with clients, visitors, and colleagues.
• Dependable, punctual, and able to maintain a consistent work schedule.
• Ability to work independently while contributing to a collaborative office environment.