Payroll Specialist

Position Type:
Secretarial/Clerical/Payroll

Date Posted:
8/11/2026

Location:
Lincoln Center

Closing Date:
8/21/2026
Who We Are :
Waukegan Community Unit School District No. 60 serves nearly 13,000 students in preschool through grade 12 and is located halfway between Chicago, Illinois and Milwaukee, Wisconsin on the shores of Lake Michigan. The District has one early learning center, 15 elementary schools, five middle schools and a high school program divided between two 9 - 12th grade campuses. The District encompasses portions of Waukegan, Beach Park and Park City.


Why We Do This Work:
The Waukegan Community Unit School District No. 60 has set an ambitious agenda for change, guided by the belief that all children, regardless of circumstances, can achieve at high levels and academic gaps can and will be eliminated with the support of teachers who deliver engaging, relevant, and academically rigorous instruction that excites students and instills a love of learning in them.

Essential Duties:
Directly responsible to the Director of Finance. Indirectly responsible to the Associate Superintendent for Business Services.


General Duties:

1. Assist in paying custodians, maintenance, office secretaries, psychologists, teachers, paraprofessionals, internal & external subs, and cafeteria personnel in a confidential and professional manner.
2. Responsible for developing a knowledge of applicable policies and computer software and using it in the processing of payroll.
3. Prepare and enter into the computer payroll data for paying new or terminating employees, make necessary changes, and assist the other payroll specialists as directed.

Specific Duties:

1. Assist in obtaining records of new or terminating employees for processing.
2. Process required changes in payroll records such as address, social security number, deductions, etc.
3. File payroll data in orderly and timely manner.
4. Verify, check and prepare non-salaried employees' labor and contracts for data entry. Process salaried employees pay. Assure that proper approval for rate, contract or job is present for payment of labor.
5. Enter data for semi-monthly payroll processing.
6. Assist in the verification of data entry.
7. Assist with the stuffing and sorting of checks and direct deposit notices.
8. Answer inquiries regarding pay and prepare reports or checks as required.
9. Assist in maintaining sick leave and vacation records for all employees.
10. Assist with the processing of records with IMRF.
11. Perform other duties as assigned by the Director of Finance or Associate Superintendent for Business Services.
12. Assist in processing payroll deduction payments for mailing.

Qualifications:

1. Prior payroll work knowledge and experience.
2. Ability to work with figures and meet deadlines.
3. Must be able to pass EXCEL proficiency test OR type 45 WPM.
4. Ability to do record keeping.
5. Ability to prioritize and work independently with minimal supervision.
6. Ability to professionally and quickly handle questions and concerns.
7. Ability to conduct themselves in a professional manner.
8. Industrious and possesses the desire to work.

Note: The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of job duties, responsibilities, and requirements.

Work Environment: Busy office environment with multiple priorities and frequent interruptions.

Terms of Employment : Twelve months.

Compensation: Per Non-Contract Administrators Salary Structure


Application Deadline: Candidates must submit an online application by the closing date.

Only online applications will be considered for interviews.
Apply:

Waukegan Community Unit School District 60 offers employment opportunities without regard to age, gender, race, color, national origin,
religion, marital or military/veteran status, sexual orientation, pregnancy, parental status, genetics or disability, other protected category.