Part-Time Executive Assistant

Our Client is a renowned guide, retreat leader, and community builder whose work blends spiritual depth with practical structure. They run a thriving 1:1 client practice, host intimate retreats, and lead community events that hold space for individuals as they step into their most sovereign, expansive selves.


What our client needs:


Our client is looking for a Director of Details who will own the logistics, systems, and follow-through that lets them operate in their zone of genius. This role is for someone who operates in their own authority, anticipates what's needed, and takes pride in creating a seamless, elevated experience for their clients.


Your Responsibilities:

• Client & Community Communications:
  • Manage the daily rhythm of sending session recordings and highlights to clients within 24 hours (building automation where possible)
  • Coordinate Mailchimp newsletter content and manage the ongoing email list
  • Maintain a consistent flow between emails, funnels, and client touchpoints
• Scheduling & Session Logistics:
  • Manage Calendly scheduling and client rescheduling requests
  • Own Zoom logistics end-to-end: correct links, joining 10 minutes early, and setting the container for each call
  • Coordinate AI notetaker automation so recordings and notes are captured and distributed automatically after every call
• Retreats & Events:
  • Support retreat logistics, travel coordination, and day-of communications for retreats in France and the U.S.
  • On occasion, travel to retreats (France retreats optional; domestic retreats prioritized for in-person support), managing document sharing, testimonials, and real-time customer service onsite
• Content & Social Coordination:
  • Serve as the liaison between our client and her social media/content team
  • Provide the team with visuals, photos, and landing pages needed for retreat and program promotion
  • Manage podcast upload and distribution
  • Support project-based funnels and launches creatively, bringing forward ideas rather than waiting to be told
• Customer Service & Fulfillment:
  • Coordinate shipping and fulfillment for Cosmic Compass game materials
  • Field general customer service questions from clients and community members
• Business Development Support:
  • Research aligned women's communities for potential partnership and outreach
  • Draft introductory emails connecting community leaders to our client's offerings

What You Bring:

• Drive and ownership of your skill. You do what you say you're going to do and you don't need to be managed.
• Brain-heart connection.
  • You're emotionally attuned with a genuine sensitivity to client communication.
• You're deadline-driven and have excellent follow-through.
• You're forward-thinking.
  • You bring new tools, software, and process improvements that support business growth.
• Experience supporting a transformational entrepreneur is preferred.

Compensation & Logistics:

• Part-time structure: Approximately 15 hours per week
• Contract Structure: 1099
• Pay Rate - $30-35/hour

This role requires prior remote EA experience and the ability to travel occasionally.

LOCATION SPECIFICS.
This is a remote position. We are NOT currently accepting applications for our 1099 subcontractor roles from residents in California, Massachusetts, Montana, New Jersey, New York, and Pennsylvania at this time.

Priority VA actively celebrates applicants' different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages of their journey with us. At Priority VA we are dedicated to learning about each human as an individual and building a diverse, inclusive, and positive workplace. We strive to create human connections between our clients and the most qualified candidates. So if you've felt unseen or ignored in your career search previously don't worry, we're excited to meet you!