Paralegal

Job Description

Job Description

Estate Planning Paralegal

Location: Billings, MT
Employment Type: Full-time
Reports To: Estate Planning Attorney or Managing Attorney

Position Summary

Currently seeking a detail-oriented Estate Planning Paralegal to support attorneys in preparing estate planning documents and delivering attentive client service. This role coordinates document preparation, maintains client files, and helps clients navigate the estate planning process under attorney supervision.

The ideal candidate has strong drafting and organizational skills, handles confidential information with discretion, and communicates with warmth and professionalism.

Key Responsibilities

• Assist attorneys with preparing wills, trusts, powers of attorney, advance health care directives, and related estate planning documents.

• Experience with deed is a plus!

• Prepare deeds, asset schedules, beneficiary designation correspondence, and trust funding materials under attorney direction.

• Gather and organize client information, including family details, assets, existing estate planning documents, and planning objectives.

• Review draft documents for accuracy, completeness, consistency, and alignment with attorney instructions.

• Coordinate client consultations, document reviews, and signing appointments.

• Assist with document execution, including arranging witnesses and notary services according to firm procedures and attorney instructions.

• Track outstanding information, document revisions, deadlines, and follow-up tasks.

• Support trust funding by preparing correspondence and coordinating with clients, financial institutions, and other advisers as authorized.

• Maintain accurate physical and electronic client files in the firm’s document and case management systems.

• Communicate with clients about document requests, scheduling, and administrative next steps; refer legal questions to attorneys.

• Conduct research and obtain property records or other supporting documents as directed.

• Record billable time accurately and assist with billing documentation as required.

• Maintain confidentiality and follow firm policies and applicable professional standards.

Qualifications

• At least [two] years of paralegal experience, preferably in estate planning.

• Paralegal certificate, associate degree, bachelor’s degree, or an equivalent combination of education and relevant experience preferred.

• Familiarity with wills, revocable trusts, powers of attorney, health care directives, and trust funding.

• Strong document drafting, proofreading, and organizational skills.

• Ability to manage multiple matters, prioritize assignments, and meet deadlines.

• Excellent verbal and written communication skills.

• Compassion and professionalism when working with clients on sensitive family and financial matters.

• Proficiency with Microsoft Office, particularly Word; experience with estate planning drafting software and case management systems preferred.

• Ability to work independently within assigned responsibilities and collaboratively under attorney supervision.

Compensation and Benefits

• Pay: starting at $25.00 an hour

• Benefits: $500 company paid toward health insurance. Vision and dental options available. 3% retirement match, paid holidays, PTO accrual

• Schedule: Monday- Friday

• Location: On-site in Billings, MT