Family and Program Coordinator

Job Description

Job Description

Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization, and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan’s Lower East Side and East Village. As we have for 130 years, we offer best-in-class programming–now across 15 sites—focusing on a mix of education, health and wellness, arts and culture, and civic engagement.

Early Childhood at Manny Cantor Center is an inspired, responsive and progressive preschool serving children ages 0-5 years old, built on the following principles: all children are competent, capable, and curious; all families have something to contribute; we are stronger together. Our pioneering blended-funding model incorporates Head Start, Early Head Start, Universal Pre-K and tuition funding to serve all families on the Lower East Side and beyond. Inspired by the schools of Reggio Emilia, our classrooms are joyful and nurturing learning environments that foster inquiry, exploration and reflection. With the support and supervision of our Associate Directors of Education, our teachers work collaboratively with children to co-construct a curriculum that draws inspiration from children’s interests and the world around us.

We are seeking a full-time Family and Program Coordinator who will provide critical support to families, teachers and staff. This role will also facilitate the day-to-day operations of our school.

RESPONSIBILITIES

Family Advocacy and Engagement

• Manage the Family Partnership Agreements from end to end

• Assist the classrooms is getting ASQs completed within the first 45 days of school

• Assist with registration and document collection

• Collaborate with the school social worker to get families connected to wrap around supports and/or the FRC

• Build respectful and reciprocal relationships with families to be able to answer questions about program services and supports

• Maintain and adhere to confidentiality practices to support family’s privacy and well-being

• Maintain all responsibilities of Mandated Reporting

• The Family and Program Coordinator will work alongside the Admissions Manager to plan and execute one school wide family event a quarter and support any family engagement initiatives that are laid out by the school administration.

Enrollment, Registration and Compliance

• Support families through the enrollment process by supporting them in completing all required paperwork for registration

• Collaborate with the Director of Operations to ensure all required paperwork has been submitted for health and wellness compliance

• Keep documentation of fire drills and lockdowns

• Work with the Director of Operations and Data Manager to keep and up to date and complete allergy list for students by each floor

• Work with families when they need specific allergy paperwork that needs to be filled out by the student’s doctor. Send reminders to parents every 6 months to get filled out by doctors.

• Incident reports: keep a binder on each floor and ensure that all incident reports are completed correctly

Administrative and Operational Support

• Manage and maintain up-to-date physical and digital files for all children, as required by Head Start/Early Head Start/UPK/Early Learn/CACFP/DOH/DOE

• Update family case notes, class rosters and attendance in compliance with our funding requirements as needed

• Support logistics and day-to-day operations of Early Childhood program, including answering phones, scanning, filing, faxing, copying, and answering the door

• Create and translate flyers, forms, and mass emails to provide information about program events and relevant opportunities to families

• Create effective and efficient organizational system for Early Childhood Office. Organize physical space in a way that is accessible and systematized

• Ensure that weekly information to families is up to date (menus, special announcements, etc)

• Complete daily attendance check for classrooms and outlog for classes leaving the premises

• Responsible for staff/outside provider sign in/out sheets

• Ensure that all information in Child Plus is up to date

• Work with the Data Manager to complete any vendor portal updates, record attendance and enroll students – daily/weekly

• Work with the Operations Coordinator to keep the supply closet stocked appropriately for staff and students

• Maintain up-to-date knowledge on agency and department program plans, policies and procedures

• Work with the Director of Operations to complete any school operations tasks as necessary

Other

• Attend staff meetings, professional development, program enrichment and other events as assigned (sometimes outside of work hours)

• Perform other duties and responsibilities as assigned

QUALIFICATIONS

• Bachelor’s Degree preferred

• Knowledge of Early Childhood Education, DOH, Head Start or NYCDOW regulations and policies preferred

• Experience in school operations required

• Demonstrated knowledge of working with families of diverse socio-economic backgrounds

• Knowledge and use of MS Office Suite and advanced computer literacy

• Knowledge of data entry and ability to learn and adapt to various computer systems

• Strong document management and maintenance skills

• Ability to read, write and communicate in English

• Strong oral and written communication with parents, children and co-workers

• Actively participate in community and program events

• Commitment to family and child advocacy

BENEFITS

• Generous PTO Policy
• Competitive Salary
• Medical & Dental Insurance
• Pension Plan
• 403b Retirement Plans
• Discount Perks for Movies, Broadway Shows, and Amusement Parks, etc.
• Free Gym Membership to our MCC Fitness & 14TH ST Y Gym
• Discounts to programs at Educational Alliance

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position.

EEO INFO

Educational Alliance is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, marital status, disability status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

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