Project Coordinator

Project Coordinator

KR Wolfe is a growing organization specializing in installation, integration, field service, and renovation solutions that bring today's technology to life. We support advanced environments across the healthcare, education, commercial, and government sectors nationwide. Driven by our SPIRIT and QUEST core values, we are committed to delivering exceptional service, operational excellence, and long-term partnerships with our clients and employees alike.

The Project Coordinator plays a critical role in supporting field operations by coordinating travel, logistics, scheduling, and project support activities for teams across multiple job sites. This position partners closely with Project Managers and field personnel to ensure projects remain organized, staffed, and operating efficiently in a fast-paced environment. The ideal candidate is highly organized, adaptable, detail-oriented, and thrives in a role that requires multitasking, problem-solving, and responsiveness to changing operational needs.

Collaborate with Field Division Regional Managers (RMs) and Project Managers (PMs) to coordinate travel arrangements, lodging, rental vehicles, and logistics for field personnel across multiple projects and regions

Partner with RMs and PMs to support project execution, scheduling, and workforce coordination

Manage urgent travel changes, scheduling conflicts, and last-minute operational requests in a fast-paced environment

Track travel expenses and assist with budget monitoring and reporting

Maintain accurate schedules, records, and project-related documentation

Communicate effectively with internal teams, vendors, and field staff to ensure seamless coordination

Support shipment scheduling, deliveries, and related logistical activities

Utilize internal systems and software to manage schedules, travel coordination, and operational workflows

Ensure alignment with company safety policies, procedures, and operational standards

Perform additional operational and administrative duties as needed to support successful project execution

High school diploma or equivalent

3+ years of experience in travel coordination, logistics, workforce coordination, project support, or related operations roles

Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams

Excellent organizational skills with the ability to manage multiple priorities simultaneously

Strong verbal and written communication skills

Ability to work independently and adapt quickly to changing priorities and deadlines

Experience coordinating schedules, travel, or logistics for field-based employees or distributed teams

Bachelor's degree or equivalent experience

Experience coordinating travel and logistics in construction, healthcare, field service, or technical operations environments

Familiarity with scheduling or workforce management software

Experience supporting multiple Project Managers and teams across different time zones

Exposure to budget tracking, reporting, or project coordination activities

Highly detail-oriented with strong follow-through

Calm and solution-focused under pressure

Able to pivot quickly and prioritize effectively

Strong sense of ownership and accountability

Collaborative mindset with a customer-service approach

Comfortable working in a fast-moving operational environment

This position is primarily office-based and requires extended periods of sitting and computer use. Occasional travel may be required to support operational or project-related needs. KR Wolfe is committed to providing reasonable accommodations for qualified individuals with disabilities.

Salary Range: $60,000 $65,000 annually

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off

Opportunity to grow within a fast-paced and expanding organization

At KR Wolfe, you'll be part of a collaborative team supporting innovative projects across critical industries. This role offers the opportunity to make a direct impact on operational success while working in an environment that values teamwork, responsiveness, and continuous growth.