Office Administrator

Job Description

Job Title: Office Administrator

Job Description

The Office Administrator supports daily office operations during a busy peak season, ensuring information flows smoothly between multiple teams and departments. This role offers hands-on exposure to various business functions and provides a strong foundation in administrative, communication, and professional skills while contributing directly to day-to-day business needs.

Responsibilities

• Collect, organize, and summarize data from multiple teams and departments to support ongoing business activities.
• Prepare, generate, and distribute accurate reports to internal groups on a regular and ad hoc basis.
• Communicate clearly and professionally with various teams to gather information, clarify requests, and share timely updates.
• Maintain and update general office logs, records, and documentation to ensure information remains current and accessible.
• Support team members across departments by completing delegated administrative tasks efficiently and accurately.
• Perform data entry and filing tasks to keep digital and physical records organized and up to date.
• Learn and adapt to different workflows, processes, and shifting priorities throughout the office.
• Ensure timely and accurate distribution of information to support collaboration and informed decision-making.
• Provide general clerical and administrative assistance, including managing emails, using Microsoft Outlook, and supporting office management needs.
• Deliver courteous and professional customer service when interacting with internal and external stakeholders.

Essential Skills

• Experience in office, administrative, or customer-facing roles preferred.
• Strong verbal and written communication skills with the ability to interact confidently with diverse groups.
• Proven ability to learn new processes quickly and apply feedback constructively.
• High level of attention to detail with strong organizational and time-management skills.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Comfort with data entry and handling information accurately and confidentially.
• Ability to manage multiple tasks in a fast-paced environment while maintaining accuracy.
• Positive, proactive attitude with a strong willingness to support multiple teams.

Additional Skills & Qualifications

• Experience with clerical tasks such as filing, record keeping, and document organization.
• Familiarity with Excel data entry and basic spreadsheet functions.
• Customer service experience in any industry setting.
• Comfort working with general administrative tools and systems.
• Interest in developing transferable skills in communication, organization, and data management.
• Motivation to grow professionally through hands-on experience in a collaborative environment.

Work Environment

This role is primarily desk-based in a professional office setting, with most work performed on a computer using Microsoft Office applications such as Excel, Word, and Outlook. The position involves occasional walking around the office to distribute reports and share information with various teams. The work is not physically demanding and is suitable for candidates from a wide range of industry backgrounds. The schedule follows standard weekday hours, Monday through Friday, from 8:00 a.m. to 5:00 p.m., within a collaborative and active team environment, especially during the peak season.

This is a Contract position based out of Winchester, KY.

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Winchester,KY.

This position is anticipated to close on Jun 5, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.