Finance and Administrative Clerk

Finance & Administrative Clerk Valencia Regional Emergency Communications Center (VRECC) is accepting applications for a Finance & Administrative Clerk. This is a regular full-time, non-exempt administrative support position assigned to Administrative Services and reporting to the Finance Manager. The Finance & Administrative Clerk provides financial and administrative support to help ensure accurate, organized, and efficient fiscal operations. This position assists with invoices, reimbursement documentation, accounts payable and receivable support, procurement records, contract and subscription tracking, travel documentation, filing, scanning, data entry, and other administrative support functions. The position requires strong attention to detail, confidentiality, organization, and the ability to maintain accurate records in accordance with agency policy and intergovernmental requirements. Key Responsibilities The successful candidate will assist with: Preparing, tracking, processing, and organizing invoices, reimbursements, and related financial documentation. Supporting accounts payable and accounts receivable processes. Collecting, scanning, uploading, filing, and organizing documentation for purchases, contracts, subscriptions, travel, reimbursements, and other administrative transactions. Tracking contract renewals, subscriptions, service agreements, purchase order needs, and related deadlines. Maintaining accurate electronic and physical records. Coordinating with internal staff, vendors, municipal finance departments, service providers, and partner agencies to obtain required documentation or resolve routine documentation issues. Entering and maintaining accurate data in spreadsheets, logs, databases, and other tracking systems. Identifying missing documentation, overdue items, discrepancies, or incomplete records and reporting them through the proper chain of command. Handling financial, contractual, personnel, and other sensitive information confidentially and securely. Minimum Qualifications Applicants should have: A high school diploma or equivalent preferred. At least two years of administrative support experience, preferably in finance, accounting, procurement, records, or government operations. Proficiency with Microsoft Office, spreadsheets, electronic records, and document-management systems. Strong organizational skills and attention to detail. Ability to manage multiple deadlines with accuracy. Clear and professional oral and written communication skills. Ability to work with staff, vendors, partner agencies, and external contacts in a professional manner. A valid New Mexico driver's license. Ability to successfully complete required pre-employment screening, including a national fingerprint-based criminal history record check. Work Schedule This position generally works regular business hours, with any adjusted schedule required to support administrative or financial operations. Compensation Pay Grade: F Salary/Hourly Rate: $21.61 per hour depending on experience Equal Opportunity / ADA Statement VRECC provides reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the position, provided such accommodations do not create an undue hardship or compromise agency operations, fiscal integrity, information security, or internal control practices.