Office Manager

I-Grace Office Manager, West Coast

I-Grace is a premier luxury residential construction and advisory firm with nearly four decades of experience delivering extraordinary homes for discerning clients. We are known for the depth of our partnerships with owners, architects, and designers, and for the care and precision we bring to every project we undertake. At I-Grace, quality and integrity are not aspirations; they are expectations. We are dedicated to providing a seamless, personalized experience at every stage of the client journey, from the first conversation to long after construction is complete.

POSITION OVERVIEW

The Office Manager, West Coast is a key operational role based in I-Grace's Los Angeles office, reporting to the Executive Vice President and serving as the primary liaison between Corporate and the West Coast team. Combining office management with hands-on construction operations support, this individual keeps the Los Angeles office running smoothly while supporting field operations, compliance, and the accounting department. The Office Manager brings a proactive, highly organized approach that ensures the West Coast team is well supported and that every detail reflects I-Grace's standards.

KEY RESPONSIBILITIES

• Construction Operations Support
• Serve as the West Coast liaison for subcontractor insurance and prequalification
• Standardize and manage field office setup, including furniture, equipment, technology, and safety inspections
• Arrange and manage project storage facilities, ensuring consistency in agreements, insurance, security, and access
• Maintain incident reporting, construction filing systems, and compliance documentation

• Compliance & Corporate Liaison
• Act as liaison between Corporate and the West Coast office, supporting the implementation of company policies and initiatives
• Uphold safety and loss prevention standards across office, storage, and parking facilities
• Oversee fleet management and coordinate with outside service providers, including IT support and insurance companies

• Finance & Accounting Support
• Support the accounting department with accounts payable, accounts receivable, and general administrative invoicing
• Manage and expedite corporate card receipts and expense documentation

• Office Operations & Employee Support
• Oversee the Los Angeles office, including facilities, technology, supplies, and vendor relationships
• Refine administrative workflows and implement best practices to improve efficiency
• Partner with HR on company-wide onboarding, employee administration, and training programs
• Manage office calendars, meeting logistics, travel arrangements, and visits from the New York team

QUALIFICATIONS

• 5+ years of experience in a fast-paced office environment
• Construction experience preferred, ideally in residential
• Proficiency in Microsoft Office Suite
• Experience with Microsoft Project, Procore, and Sage 300/Timberline highly preferred
• Strong working knowledge of general accounting practices and an understanding of HR procedures
• Excellent organizational skills with the ability to prioritize and manage multiple projects simultaneously
• Clear, professional communication skills and strong attention to detail
• Availability to respond to office emergencies as needed to ensure business continuity and workplace safety

THE IDEAL CANDIDATE

The ideal Office Manager is a polished, resourceful professional who takes ownership of the details and keeps the West Coast office and its people running at their best. You are equally comfortable coordinating vendors and facilities, supporting field operations, and working through accounting and compliance tasks, and you understand that the quality of your work directly shapes the experience of our team and our clients. You thrive in a fast-paced environment, anticipate needs before they arise, and bring a calm, solutions-first attitude to everything you do. A "no job too small" mindset is not just something you understand; it is how you naturally operate.

COMPENSATION & BENEFITS

Salary: $72,000 - $85,000 annually, based on experience. Our comprehensive benefits package includes:

• Health insurance – medical with virtual visits and health advocate availability, dental and vision
• 401(k) with company match
• Generous paid time off
• Professional development opportunities
• Accident, Critical Illness, and Hospital Indemnity Insurance
• HSA & FSA
• $50,000 employer-paid life insurance
• Commuter benefits
• Legal Plan benefits
• Identity & Fraud benefits
• Pet Solution benefits
• Employee referral bonus
• Employee Assistance Program
• Home & Auto discounts and more

WHY JOIN US

This is an opportunity to play a central role in a growing West Coast operation at a firm that sets the standard for luxury residential construction. As Office Manager, you will gain broad exposure across construction operations, compliance, finance, and administration in Los Angeles, working alongside a team defined by excellence, integrity, and service.

EQUAL OPPORTUNITY & ETHICAL STANDARDS

We are committed to fostering a professional environment grounded in respect, integrity, and equal opportunity. All employees are expected to uphold the highest ethical standards in all business practices and interactions.