Assistant Director, Advancement Events

Job Summary The Assistant Director, Advancement Events is responsible for planning, oversight, logistics, and coordination of Advancement (fundraising and alumni relations, with primary emphasis on fundraising) events within the division of Institutional Advancement. The role requires strong organizational skills, creativity, attention to detail, and multitasking. The Assistant Director will serve as the primary point of contact for Advancement events, ensuring they are properly planned and executed. Essential Functions Serve as the primary point of contact for the Annual President’s Dinner, the largest fundraising event at the University, raising an estimated $4 million annually and soliciting and securing gifts and sponsorships in support of the President’s Dinner and other applicable event opportunities. Work with relevant partners in the Office of University Events on joint initiatives. Plan, organize, and execute events on behalf of the division of Institutional Advancement. Manage budgets and expenditures relative to assigned events. Manage relationships with vendors and various service providers. Create event timelines, schedules, and run‑of‑show materials for each event. Manage various event committees as needed. Under the supervision of the Associate Vice President, partner with relevant colleagues—including the Director of Donor Relations for stewardship-related initiatives and events, the Director of Planned Giving for planned giving initiatives, and relevant colleagues in Alumni Relations—to coordinate event planning. Coordinate logistics, including venue setup, catering, transportation, audiovisual equipment, decor, and staffing. Collaborate with various student organizations to secure student volunteers to speak or represent the University at events as needed. Conceptualize and propose ideas for new event initiatives for Institutional Advancement. Evaluate event success and gather feedback for future improvements. Competencies Ability to work independently. Strong interpersonal and communication skills, both verbal and written. Multitask, demonstrate attention to detail, and balance workload. Work in a fast‑paced environment and be willing to embrace change. Work cooperatively in a team environment. Lead event strategy meetings. Possess knowledge of Microsoft Office and demonstrate willingness to embrace recent technology. Supervisory Responsibility The position supervises one graduate assistant and delegates tasks throughout the year. Work Environment Daily duties involve sitting, standing, moving about, carrying work, reaching with hands and arms, climbing stairs, communicating, and hearing. The employee may occasionally lift or move up to 25 lb. Specific vision abilities required include close vision, distance vision, color vision, depth perception, and the ability to adjust focus and use a computer all day. Employees must exercise flexibility, shift tasks quickly, work within time constraints, maintain attentiveness, and engage in social interactions that require oral and written communication. Listening in moderately noisy environments may be required. Position Type / Expected Hours of Work This is a full‑time position. Standard workdays and hours are Monday through Thursday, 8:30 a.m. to 4:30 p.m., and Friday, 8:30 a.m. to 3:00 p.m. Throughout the year, some late‑night and weekend work may be required in support of Institutional Advancement events. Travel This is an on‑campus position that requires daily travel to campus. Some travel may be required to locations outside the Queens campus in support of events. Required Education and Experience Bachelor’s degree in Event Management, Hospitality, or a related field. Minimum 2–3 years of relevant experience in event planning and management. Experience with Microsoft Office and Outlook. Preferred Education and Experience Master’s degree in Event Management, Hospitality, or a related field. 3–5 years of relevant experience in event planning and management with a preference for fundraising/alumni relations events. Experience in a higher‑education environment. Experience using development software and/or online event applications. Salary and Benefits In compliance with NYC’s Pay Transparency Act, the annual salary range for this position is $66,300 – $70,900. St. John’s University offers a comprehensive benefits program that includes medical, dental, life insurance, long‑term disability insurance, tuition remission, a generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies. Faculty and staff can also enjoy campus facilities such as performing arts centers, libraries, bookstores, dining facilities, recreation, and sporting events. Equal Opportunity Statement St. John’s University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law. Application Process To apply, visit #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.