Associate Director of Events and Engagement

Job Posting Title:

Associate Director of Events and Engagement

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Hiring Department:

Office of the President

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

General Notes

The University provides acompetitive benefits packagethat includes insurance and retirement benefits in addition to other programs and services:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)

• Vision, dental, life, and disability insurance options

• Paid vacation, sick leave, and holidays

• Teachers Retirement System of Texas (a defined benefit retirement plan)

• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Training and conference opportunities

• Tuition assistance

• Athletic ticket discounts

• Access to UT Austin's libraries and museums

• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

Purpose

TAMEST (Texas Academy of Medicine, Engineering, Science & Technology) is a nonprofit scientific research organization based in Austin, Texas. Our organization brings together the state's brightest minds to foster collaboration and advance research, innovation and business in Texas. TAMEST is currently seeking anAssociate Director of Events and Engagementto join our team. This meeting professional will manage the development and execution of our annual meeting and other events, support stewardship and engagement of TAMEST members and supporters, and provide operational support for our fundraising and development initiatives. TAMEST is a well-established scientific organization with broad and enthusiastic support, and this position provides several promising opportunities for additional growth and expansion. This position will report to the Executive Director and work in close collaboration with the full TAMEST team.

Responsibilities

• Event and meeting management for TAMEST annual meeting (350-400 attendees, held each February), including management and coordination of venue, housing, audio-visual, speakers and program, logistics, travel and vendors.

• Event and meeting management of 1-day fall summits. Work with TAMEST team to design and execute the summit. Additional meetings and event management for occasional lectures, board meetings, networking events and other receptions.

• Management and operational support for solicitation of sponsorships for annual conference and other meetings and events; stewardship of committed sponsors.

• Operational support for stewardship of members and supporters, including assistance with communications and correspondence. Stewardship and strategic engagement of members and member institutions, including working with TAMEST team on outreach for annual membership dues. Operational support for annual member giving campaign.

• Operational support for fundraising and development opportunities to fund and expand TAMEST programs and initiatives.

• Tracking and reporting of event and fundraising metrics.

Required Qualifications

• Bachelor's degree.

• At least five years of meetings and events management experience with a strong track record of success.

• Familiarity with the scientific research enterprise in Texas, including major research universities, medical centers, industry and government.

• Excellent communication abilities (verbal, written and personal) and talent for engaging high-level leaders and administrators.

• Strong critical and strategic thinking skills and ability to work well under pressure in an organized way with strong attention to detail.

• Experience working in a team environment and independently, ability to collaborate well.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Certified Meeting Professional (CMP) certification.

• Experienced leadership of an event team.

• Experience working with high-level executives and university administrators in meetings and events management, particularly in the state of Texas.

• Experience in the creation and execution of fundraising strategies, particularly event sponsorships, preferably in an academic or non-profit environment.

• Experience in a Salesforce-based constituent database.

• Experience with Canva.

Salary Range

$65,000 + depending on qualifications

Working Conditions

• This position is based in Austin

• Prolonged screen time and repetitive use of a keyboard at a workstation

• Occasional travel for events and meetings will be required, including overnight and/or weekend work due to events. Flexibility and adaptability in schedule are essential

• Monday-Friday, 8am - 5pm

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Required

Preferred

Job Industries

• Other