Donor Engagement Operations Manager

Donor Engagement Operations ManagerNow Hiring: Donor Engagement Operations Manager Department: Development | Reports to: Director of Giving and Engagement Status: Full-Time, Exempt Salary Range: $70,000- $75,000 annually Location: Ashland, ORPrincipal Duties and Responsibilities (Essential Functions):Lead and execute all aspects of planning and execution for major events for the theatreEnsure events are delivered successfully, meeting organizational goals, staying within budget, and providing a positive audience experienceEstablish event goals and ROIs, and make recommendations for event continuation or discontinuation based on metricsCollaborate with Development Team members to budget, design and produce donor-related eventsExecute all aspects of event logistics including negotiating contracts with venues, vendors, performers, and other service providersDevelop and oversee budgets for events. Including reconciling and paying vendors and personnel in a timely mannerCollaborate with Volunteer Coordinator to recruit and train volunteers for event supportCreate and coordinate invitations, track RSVPs in Tessitura and prepare follow up communications post eventProvide oversight and staffing for all eventsEnsure all donor events are on Development staff's, senior leaders', and board members' calendars as necessary with accurate, up-to-date details and accompanying event documentsManage Events calendar and keep statuses up to date in events tracking systemsComplete occasional prospect research projects and help draft dossiers, bios and event scenarios as neededServe as primary liaison to producing and artistic teams to schedule actors and artists for events, experiences and meetingsSupport the Director of Campaign and Major Gifts with off-site events and tripsOversee engagement and event RSVPs, schedule, staffing, and attendeesUpdate and distribute event attendee lists to development staff, collaborators and volunteersSupport the Development team with staffing the development front desk area and answering the Development main line and inboxes when neededSupport the Board Relations Manager with Board Dinners and eventsOther duties as assignedServe as an advocate and ambassador for OSFMinimum Qualifications & Skills:Minimum 3-5 years of experience managing complex projects, events, or stakeholder-facing programs in a nonprofit, hospitality, education, arts, healthcare, or corporate environment.Ability to think quickly and clearly solve problems under pressure.Ability to deal effectively and efficiently with a wide range of individuals within and outside of OSFHigh degree of organizational skills and attention to detailAbility to multitask easilyAbility to negotiate competing timelines and deadlinesAbility to hold the big picture while focusing on the detailsAbility to work both independently and as a member of a teamProven ability to oversee and execute multiple logistical aspects of event planning and coordinationFluent with Microsoft suite, experience with Tessitura or similar CRM preferredDemonstrated initiative, energy, and passion for event coordinationPreferred Qualifications & Skills:Ability to work with project and task management tools like AsanaPhysical Ability:Ability to lift and carry a minimum of thirty-five poundsAbility to sit, stand and walk for extended periods of timeHours Requirements:Must be willing to work Evenings and WeekendsSome travel may be requiredCompensation : $70,000-$75,000Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Oregon Shakespeare Festival