Office Administrator

Office Administrator

We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office in a full-time, on-site capacity.

As the Office Administrator, you will play a key role in maintaining office functionality, supporting staff and visitors, and managing administrative processes including scheduling, invoicing, and event coordination.

Key Responsibilities

• Maintain office cleanliness and ensure all common areas and workspaces are organized, professional, and well-maintained
• Monitor office supply inventory and manage ordering to ensure consistent availability
• Welcome and support visitors, ensuring a professional and positive experience
• Coordinate general office requests, including travel arrangements and team meals (breakfasts/lunches)
• Process invoices and manage bill payments accurately and timely
• Support basic IT-related tasks such as monitor setup and decommissioning
• Manage scheduling for meetings, events, and internal activities
• Plan and coordinate office events, including holiday parties and training sessions
• Arrange catering for meetings and office functions as needed
• Manage furniture requests, including ordering and occasional setup coordination
• Handle shipping and receiving, including FedEx shipments and tracking deliveries
• Oversee mail operations, including sorting incoming mail and preparing outgoing correspondence
• Provide general administrative support to ensure smooth and efficient office operations

Required Skills & Experience

• Proven experience in office administration or office management
• Strong organizational and multitasking abilities, with the ability to prioritize effectively
• Excellent customer service skills, with a focus on supporting both internal teams and visitors
• Experience managing orders, supplies, and vendor coordination
• Ability to arrange catering and coordinate logistics for meetings and events
• Basic analytical skills related to administrative processes
• Comfort with light technical tasks such as monitor setup
• Strong attention to detail, especially with invoicing, scheduling, and documentation
• Excellent written and verbal communication skills

Preferred Qualifications

• Background in office administration or a closely related field
• Experience supporting workplace events and internal programs
• Ability to work independently and take initiative
• Strong problem-solving skills and a proactive approach
• Experience handling shipping, mail, and courier services (e.g., FedEx, USPS)

Job Type & Location: This is a Contract position based out of Medford, MA.

Pay and Benefits: The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully onsite position in Medford, MA.

Application Deadline: This position is anticipated to close on Jul 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.