Project Payroll Administrator

ROLE
The Project Payroll Administrator maintains accurate labour, equipment and materials records and prepares payroll and daily LEM submissions for assigned SMJV construction projects. Working with Operations, Project Controls, Commercial and Corporate Payroll, the role checks source records, resolves discrepancies, obtains required approvals and maintains an auditable record for payroll, cost reporting and client billing.

KEY RESPONSIBILITIES

• Collect and reconcile timesheets, equipment logs, material tickets and delivery records; check completeness, quantities, dates and supervisor approval.
• Prepare and enter daily labour, equipment and materials records in Power Apps or the designated LEM system using approved work and cost codes.
• Validate employee hours, equipment identifiers and operating or standby hours, material quantities and supporting tickets against approved project records.
• Check regular and overtime hours, shift premiums, allowances and other payroll inputs against approved employee terms, project rules and applicable requirements.
• Identify missing approvals, duplicate entries, incorrect rates and coding errors; obtain authorized corrections before payroll or LEM submission.
• Coordinate daily LEM review and required client sign-off; track submitted, approved, disputed and outstanding records with the Commercial and Project Controls Leads.
• Maintain employee assignment and equipment registers; coordinate approved mobilization, demobilization and master data changes with responsible teams.
• Prepare payroll batches and supporting reconciliations by the required cutoff; track submission, approval and correction status.
• Liaise with Corporate Payroll on processing, adjustments and employee queries; communicate exceptions promptly to the responsible project lead.
• Reconcile LEMs and payroll reports to source records; provide validated hours, quantities and coding for project cost reporting and billing support.
• Maintain payroll and LEM files, signed records and an audit trail of corrections while protecting confidential employee information.
• Support payroll, LEM and billing audits and project closeout by resolving outstanding records and completing reconciliations.
• Follow SMJV safety and approval procedures; obtain independent authorization for pay changes, billing rates, adjustments and payroll release.

Note: In addition to these duties personnel are required to carry out such other duties as may be reasonably required in order to support the objectives of the company.

POSITION REQUIREMENTS
Qualifications

• Post-secondary education or training in payroll, accounting, business administration or a related field, or an equivalent combination of education and relevant experience.
• Recognized Canadian payroll coursework or certification is an asset.

Experience

• Typically, 2 or more years of construction payroll, timekeeping, LEM coordination or relevant project administration experience.
• Experience with field timesheets, equipment logs, materials tickets, project coding and reconciliations is preferred. Union or multi-project payroll experience is an asset where applicable to the assignment.

Skills and Knowledge

• Strong numerical accuracy, attention to detail and ability to resolve discrepancies before submission cutoffs.
• Working knowledge of Canadian payroll processes and the ability to apply approved project pay rules and escalate interpretation questions.
• Proficient Excel and data entry skills and experience with payroll, LEM or digital time capture systems.
• Ability to reconcile labour, equipment and materials records and follow up missing client or supervisor approvals.
• Ability to handle confidential information and communicate clearly with employees, supervisors and Corporate Payroll.
• Familiarity with Power Apps, Digital Time Capture or similar construction administration tools is an asset.

WORKING CONDITIONS
This position is field based and often works within remote project locations. Travel and/or living in temporary accommodation is required. Able to work 6 days on, 1 day off shift with 12-hour shifts for the duration of project.

REPORTING RELATIONSHIPS
The Project Payroll Administrator reports to the Project Controls Lead and works with the Commercial Lead on client LEM submissions and billing support.

Expected Compensation Range of $350.00 – $420.00 per day

We thank all applicants in advance. Only those selected for an interview will be contacted.