Benefits and Payroll Specialist

Start Date: December 1 or as soon as mutually agreed upon.

Position Type: Full-time 260 days per year

Location: District Administration

Salary: Pay for this position is determined by the 261-day Year Round Accounting/Executive Secretary Salary Schedule and based on education and experience. Salary Range $22.30-24.53/hour

Benefits Include: Health insurance dental insurance vision insurance life insurance PERA retirement paid time off as well as other optional benefit elections. Longevity and professional development incentives.

Purpose of the Job:

The Payroll/Benefits Specialist is responsible for performing critical accounting applications for the District including the Charter School. The Payroll / Benefits Specialist shall be under the direct supervision of the Lead Benefits and Payroll Specialist and Accounting Manager. They shall be responsible for all payroll record keeping of the district and other duties as directed by the Director of Business Services / CFO.

Minimum Requirements:

Education: High School Diploma. Post-Secondary Accounting or equivalent experience preferred.

Experience: Bookkeeping payrollaccounting experience preferred.

Licenses/Certificates: Colorado Driver License preferred.

Other: Must qualify for fidelity bonding requirements of the district.

Other Criteria:

• Experience with computerized double-entry bookkeeping systems for small to medium-sized entities.
• Direct experience including payroll benefits administration general accounting and related clerical duties.
• Experience processing court orders garnishments employee status research and the distribution of third-party checks.
• Adeptness in operating personal computers Microsoft Word and Excel with a strong preference for familiarity with accounting software specifically Infinite Visions.
• Proficiency in data entry typing ten-key/calculator operation and modern office practices to perform rapid mathematical calculations with speed and accuracy.
• Experience with Workers Compensation claim reporting and processing is helpful.
• Notary Public certification is preferred.
• Knowledge of accounting principles methods practices and modern techniques for recording and interpreting financial and statistical data.
• General knowledge of payroll laws auditing principles School Board Policies Fair Labor Standards (FLSA) and Federal Income Tax laws.
• Ability to perform detailed work involving written or numerical data including posting calculating auditing and verifying data accuracy.
• Ability to apply accounting principles to the maintenance of fiscal records the preparation of fiscal reports and the processing of data into specified formats.
• Ability to analyze and resolve various payroll discrepancies.
• Ability to work in harmony and maintain positive professional working relationships with peers staff departmental personnel and the public both in person and over the telephone.
• Demonstrated reliability in all work situations comprehensive knowledge of job duties and a consistent focus on staying on task to produce high-quality work.
• Maintenance of a neat professional personal appearance and a clean professional work area.
• Ability to model and uphold the Districts Mission and Belief Statements.
• Must qualify for the fidelity bonding requirements of the district.
• Must pass a criminal background check as a condition of hire.

Essential Functions of the Job: Under the direction of the Lead Benefits and Payroll Specialist andAccounting / Payroll Manager shall be responsible for assisting with all accounting functions specifically for the whole process of payroll including rollover and budgeting preparation and other duties as assigned.

1. Responsible for running each months payroll.
2. Accumulation computation and data entry of all time sheets to include Classified and Licensed employees substitutes tutors and Charter School employees.
3. Accumulation computation and data entry of all Personnel Activity Forms; checking data entry against reports.
4. Monitoring licensed substitute time slips to ensure proper level of pay and verification of correct payroll account codes.
5. Keeping an up-to-date accounting for all leave benefits on the employees data record:
6. 1. Recording and accruals of all sick leave vacation personal leave and annual leave uses.
   2. Processing of employee medical dental vision and life benefits.
   3. Processing of employee PERA and other benefits.
7. Reconciling and payment of all payroll expense invoices.
8. Verification of new employee payroll setup.
9. Benefit orientations to all new employees eligible for benefits and enrollment information distribution to present insurance company entering and updating changes to insurance data.
10. Respond to all employees regarding inquiries on salaries insurances (medical dental vision and life) and other payroll deductions. Verify insurance coverage and employment records. Proper distribution of all salaries to correct budget code.
11. Responsible for accurate computations of earnings for approved salary schedules and disbursement sheets for Charter School.
12. Year-end closing W-2s for the District and the Charter School.
13. Responsible for Payroll and Payroll Payables wire transfer information to be given to the Accounting/Payroll Manager.
14. Responsible for processing garnishments.
15. Responsible for knowing and following rules and regulations from government entities and Colorado PERA.
16. Preparation of all forms for employees in the retirement process to include the PERA Final Six Months Salary Report.
17. Preparation and submission of State and Federal tax reports for payroll each month for the District and the Charter School.
18. Prepare monthly quarterly and annual reports including PERA W-2s Unemployment and JROTC reimbursement reports.
19. Responsible for inputting new rate structures for medical dental vision and life.
20. Sick leave and annual leave conversions.
21. Union dues changes each year.
22. Rollover for new fiscal year payroll procedures as required.
23. Responsible for end of calendar year payroll procedures.
24. Backup to the Business Services Secretary for COBRA information and processing of COBRA medical dental and vision payments.
25. Performs other duties as may be directed by the Accounting/Payroll Manager and the Director of Business Services.

Entry Level Criteria: (Note: These are the physical and mental abilities necessary to perform the essential functions of the job.)

• Character personality and proper social capability to relate effectively with staff and the public.
• Demonstrated ability to work with a wide variety of community groups and organizations.
• Working knowledge of laws related to school accounting and grant accounting.
• Demonstrated ability to effectively resolve conflict.
• Ability to present information effectively both orally and in written communication.
• Possess skills to be able to utilize technology as directed by the District to communicate and function effectively.
• Must be able to lift 50 lbs.
• Must be able to pass pre-employment physical.

Equipment: Various office equipment and technology as directed by the District.

Work Environment: Office building and school environments

Requirements for Essential Functions of the Job: (The physical demands work environment factors and mental functions that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Physical Demands: While performing the duties of this job the employee is regularly required to use hands to finger handle or feel. The employee frequently is required to stand walk talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance; stoop kneel crouch or crawl; feel or smell. The employee must occasionally lift and/or move up to 50 pounds from floor to waist waist to overhead waist to floor and overhead to floor. Specific vision abilities required by this job include close vision distance vision depth perception and the ability to adjust focus.

Work Environment: While performing the duties of this job the employee must be able to work in a school setting. Travel from site to site may occasionally; be exposed to wet and/or humid conditions; outdoor weather conditions. The noise level in the work environment ranges is generally quiet with occasional increase when working events or with equipment. Must be able to work in person.

Mental Functions: While performing the duties of this job the employee is regularly required to analyze and compute. Frequently required to compare communicate coordinate instruct evaluate use interpersonal skills and compile. Occasionally required to copy synthesize and negotiate.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities skills efforts or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions. This job description is subject to change in accordance with the needs of the District.

TO APPLY:

A district application must be completed online at: Timeline for Hiring: Open until filled
Screening of Applications: Monday November 16 2026
Applications must be complete and submitted to be considered

Inquiries may be made to Jamie Davis Director of Human Resources 101 North 14th Street Cañon City CO 81212 .

Nondiscrimination/Equal Opportunity

In compliance with Titles VI; VII of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 the Age Discrimination in Employment Act of 1967 the Americans with Disabilities Act the Genetic Information Nondiscrimination Act of 2008 and Colorado law School District Fremont RE-1 does not unlawfully discriminate on the basis of race color sex religion national origin ancestry creed age marital status sexual orientation gender expression gender identity pregnancy genetic information disability or need for special education services in admissions access to treatment or employment in educational programs or activities which it operates.

Required Experience:

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