EXECUTIVE ASSISTANT

Executive Assistant

Delta Industries, Inc. is a trusted regional construction materials supplier. Established in 1945, Delta Industries aims to provide a solid foundation for economic prosperity and quality of life through construction materials solutions.

We need an experienced Executive Assistant to provide high-level administrative, operational, and facilities support to the company's President and other executives. This role plays a key part in maintaining executive efficiency, managing facilities, planning meetings, and ensuring documentationincluding business insuranceis well-organized and accessible. The ideal candidate is proactive, discreet, highly organized, and familiar with the pace and culture of the construction or manufacturing industry.

Key Responsibilities

• Manage the President's schedule, calendar, communications, and travel arrangements
• Prepare internal and external correspondence, reports, and executive presentations
• Attend meetings with or on behalf of the President; document and track action items
• Maintain confidentiality on sensitive business and personnel matters
• Support additional company executive level functions as needed

Meeting & Event Planning

• Plan and coordinate internal leadership meetings, company events, offsite retreats, and board meetings
• Prepare agendas, presentations, logistics, catering, and minutes
• Manage communication and follow-ups related to executive and cross-departmental meetings

Facilities Management

• Oversee day-to-day operations of corporate office facilities
• Coordinate with vendors for maintenance, office supplies, equipment, and space planning
• Ensure compliance with health, safety, and operational standards

Insurance & Documentation Coordination

• Maintain organized records of business insurance policies, renewals, claims, and certificates
• Coordinate with internal departments, brokers, and vendors on insurance-related documentation
• Support timely preparation and tracking of COIs (Certificates of Insurance) and risk compliance documents

Administrative & Project Support

• Collaborate with department leaders on strategic projects and initiatives
• Prepare reports and dashboards related to operations or company KPIs as needed
• Support internal communication initiatives and executive-level deliverables

Liaison Role

• Act as a point of contact between the President and staff, customers, or vendors
• Represent the executive office with professionalism and accuracy in all interactions
• Monitor and manage follow-up tasks or escalated issues on behalf of the President

Requirements

• 3-5 years of experience in executive-level administrative or legal support roles
• Industry experience in concrete, construction, or manufacturing preferred
• Strong knowledge of Microsoft Office, cloud file systems, and collaboration tools (Intermediate Level Excel, Word, Powerpoint, Adobe Pro, Visio, Teleconferencing, etc.)
• Excellent communication, organization, and time-management skills
• Ability to manage multiple projects and priorities with professionalism and discretion
• Bachelor's degree or equivalent experience preferred

Delta Industries, Inc. is an Equal Opportunity Employer.

Employment with Delta Industries is contingent upon satisfactory completion of the employment screening process. Depending on the requirements of the position, this may include a public source background inquiry, employment history, criminal history, credit check, medical exam, drug screen, motor vehicle report, or other pertinent reports.

This job description is intended to provide a general overview of the responsibilities and requirements for the position listed. It is not an exhaustive list of all duties that may be assigned to the role. The company reserves the right to modify or expand the responsibilities as necessary to meet business needs.