Payroll & Office Administrator

Job Description

Job Description

We are looking for a detail-oriented Payroll & Office Administrator to support daily administrative and accounting activities for a wholesale distribution operation in Jackson, Michigan. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing payroll-related tasks, office coordination, and accurate financial recordkeeping in a fast-paced environment. The right candidate will bring strong data entry skills, sound judgment, and the ability to keep information organized and up to date. M-F 7:00AM - 4:00PM Must be willing to work at both Jackson and Ypsilanti location (primarily Jackson).

Responsibilities:

• Process payroll-related information with a high degree of accuracy and maintain supporting records for internal use.

• Enter numeric and general office data into company systems, ensuring timely updates and minimal errors.

• Assist with accounts payable activities, including reviewing invoices, organizing documentation, and preparing items for payment processing.

• Use QuickBooks and other office tools to maintain financial and administrative records in an orderly manner.

• Support day-to-day office operations by handling clerical tasks, document management, and routine administrative follow-up.

• Verify information across reports, spreadsheets, and system entries to help maintain accurate business records.

• Prepare and update files, logs, and internal documentation to support accounting and administrative workflows.

• Must be available to work either Monday/Tuesday or Tuesday/Wednesday from 8:30AM to 4:00PM onsite in Ypsilanti

• Experience performing high-volume data entry with strong speed and accuracy.

• Ability to enter numerical information consistently and identify discrepancies quickly.

• Working knowledge of QuickBooks in an administrative or accounting support setting.

• Familiarity with accounts payable processes, including invoice handling and record maintenance.

• Strong typing skills and comfort using standard office software and computer-based systems.

• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.

• Clear written and verbal communication skills for working with internal teams and handling routine office matters.