Proposal Coordinator, Editing & Desktop Publishing (DTP)

Job Description

Job Description

Overview

Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation.

Who We Are:

GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes.

Why Work for GEO:

• We believe that work is more than a place you go to every day. It is about being inspired and motivated to achieve extraordinary things.
• Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful.

Responsibilities

Summary:
The Proposal Coordinator, Editing & DTP plays a pivotal administrative and production role in the proposal team. While performing standard proposal coordinator duties, the primary focus of this position is on professional desktop publishing (DTP) and editing. The position also provides key administrative support, including phone coverage, coordinating meetings, and assisting with documentation and basic travel or expense tasks. This includes finalizing, formatting, and
preparing high-quality business proposals and related documentation to ensure compliance, brand consistency, and submission-readiness. This position operates in fast-paced, deadline-driven environments, and requires strong attention to detail, organizational skills, and advanced technical proficiency.

Primary Duties and Responsibilities:

• The Proposal Coordinator, Editing & DTP assists with all stages of proposal development: coordination, timeline tracking, facilitating reviews, and supporting compliance efforts.
• Leads all formatting, layout, and assembly of proposal submission packages using advanced tools (e.g., MS Word, PowerPoint, InDesign).
• The Proposal Coordinator, Editing & DTP reviews, edits, and proofreads proposal content for grammar, clarity, consistency, and branding (adhering to company style guides and client requirements).
• Ensures proper and consistent application of templates, integrate graphics/charts/images, and prepares "camera-ready" electronic/print deliverables.
• The Proposal Coordinator, Editing & DTP manages document control, scheduling, proposal logs, meeting minutes, and communication tracking.
• Schedules meetings, manages bid tracking/reporting, organizes shared drive folders, and assists with Freedom of Information Act (FOIA) and documentation processes.
• Fields executive phone calls and provides administrative support for expense reports, travel arrangements, and team events.
• Assists in ad hoc projects, proposal production activities, and maintain documentation libraries.
• Supports research, Request for Qualification (RFQs), Request for Information (RFIs), FOIA submissions, and report generation as needed.
• Performs other duties as assigned.

Qualifications

**THIS POSITION REPORTS ONSITE; NO REMOTE OR HYBRID OPPORTUNITIES**

Minimum Qualifications:

• High School Diploma or equivalent.
• Bachelor’s degree in English, Business, Communications, Marketing, Graphic Design, or a related field preferred; combination of experience and education acceptable.
• At least 3-5 years of relevant experience in proposal coordination, editing, or desktop publishing (government proposal experience highly desired).
• Strong knowledge of Microsoft Office Suite (especially Word and PowerPoint) and desktop publishing software (Adobe InDesign, Illustrator, Photoshop).
• May require extended or irregular hours during proposal deadlines.
• Demonstrated, detail-oriented editing and proofreading skills, mastery of grammar, style, and document layout
• Strong eye for layout, composition, and visual storytelling within compliant, professional documents.
• Experience providing administrative support functions such as phone coverage, messages, meeting scheduling, document organization, and basic travel or expense assistance.
• Proven ability to manage multiple complex projects under tight deadlines; exceptional time management and prioritization capability.
• Experience working cross-functionally with writers, subject matter experts, and production staff.
• Strong written and oral communication skills; able to provide guidance on editorial best practices and visual standards.
• Working knowledge of document management systems and electronic submission platforms is preferred.
• Proactive and self-directed with a high degree of professionalism.
• Strong analytical, critical thinking, and problem-solving skills.
• Ability to adapt in high-pressure situations, including flexible hours as deadlines require.

The GEO Group, Inc.