Executive Assistant

Safework specializes in providing all aspects of construction management, project management, safety management and construction inspection. Executive Assistant We’re looking for a sharp, discreet, and highly organized Executive Assistant to be the right hand of our Chief Executive Officer (CEO). This isn’t a traditional admin role; you’ll operate at the center of a fast‑moving construction management firm, helping the CEO protect their time, prioritize daily matters, and stay ahead of a demanding calendar. You’ll be trusted with sensitive information, key client relationships, and decisions that keep the executive office running smoothly. The right person is anticipatory rather than reactive, calm under pressure, and quickly becomes knowledgeable of the details that make the CEO’s workday smoother. Position Description Provides high‑level administrative support and assistance to the CEO, Vice Presidents and other assigned leadership staff. Serve as the primary point of contact and gatekeeper for the CEO and manage a complex calendar. Coordinate travel, including flights, accommodations, ground transportation, and detailed itineraries; often with last‑minute changes driven by demands. Draft, edit, and proofread correspondence, memos, proposals, presentations, and reports on behalf of the CEO and senior leadership. Prepare meeting materials, attend executive and client meetings as needed, capture clear minutes, track action items, and follow up to ensure completion. Screen incoming calls, emails, and mail; triage by urgency; respond directly where appropriate and route the rest with context. Manage expense reports, corporate credit card reconciliations, and the corporate travel program. Coordinate company events, leadership off‑sites, client functions, and recognition programs, from logistics to vendor management. Maintain confidential files, contact databases, and executive records with precision. Partner with the broader leadership team to keep priorities aligned and information flowing. Take on special projects and ad hoc responsibilities that support the CEO and the business. Qualifications At least four (4) years supporting C‑suite or senior executives, ideally in construction, engineering, AEC, real estate development, or another project‑driven industry. Exceptional written and verbal communication and ability to draft messages in the CEO’s voice. Outstanding organization, prioritization and follow‑through; nothing falls through the cracks on your watch. Strong judgment and absolute discretion with sensitive business, personnel and client information. Composure under pressure and ability to adapt to changes quickly. Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams); comfortable picking up project management, expense and travel tools. Bachelor’s degree preferred; equivalent professional experience considered. Benefits Wherever you are in your career – just starting out or a seasoned professional – your benefits represent an important part of your overall compensation. Safework is proud to offer a comprehensive, competitive benefits package. Diversity and Inclusion Safework is an equal opportunity employer and makes employment decisions on the basis of merit. We prohibit unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, and medical conditions including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state or local laws. This includes unlawful discrimination based on the perception that anyone has or is associated with any of those characteristics. Safework, Inc. is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Safework, Inc. operations and prohibits unlawful discrimination by any employee of Safework, including supervisors and co‑workers. #J-18808-Ljbffr Safework