Executive Assistant

divh2Executive Assistant To The CEO/h2pEvery person deserves compassion, dignity, and the safety of a place to call home. Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and childrens and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire./ppThe Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant plays a critical role in supporting executive leadership, coordinating Board and committee activities, managing communications, and ensuring the efficient operation of the CEOs office./ppThe salary range offered is between $70,000 - $80,000, depending on experience. Schedule: Monday - Friday, 8:00AM - 4:30PM, with occasional evenings and weekends./ph3Responsibilities/h3ulliManage and prioritize the CEOs calendar, scheduling internal and external meetings, travel, and events./liliCoordinate and prepare materials for meetings, presentations, speaking engagements, and strategic initiatives./liliDraft, edit, and manage correspondence, reports, presentations, and communications on behalf of the CEO./liliServe as a trusted partner to the CEO by anticipating needs, tracking priorities, and ensuring timely follow-up on action items./liliHandle confidential and sensitive information with the highest level of discretion and professionalism./liliSupport special projects and organizational initiatives as assigned./li/ululliCoordinate Board and committee meetings, including scheduling, logistics, agendas, and meeting materials./liliPrepare and distribute Board packets and supporting documentation./liliRecord and maintain accurate meeting minutes and governance-related documentation./liliTrack follow-up items, deadlines, and meeting action items./liliWork closely with Board members, committee leadership, and executive leadership team members to support organizational priorities./li/ululliSupport executive leadership meetings and organizational planning activities./liliAssist with event coordination, donor meetings, leadership retreats, and executive functions./liliMaintain organized electronic and physical filing systems./liliManage expense reports, invoices, contracts, and other administrative processes./liliHelp improve internal systems, workflows, and operational efficiencies./li/ulh3Expectations/h3ulliWe uphold the values of Community, Action, Respect, and empowerment in all aspects of our work./liliCommunity: We lead with the vision of a strengthened and compassionate community for all. By embodying collective care, we serve as an example of what is possible when we come together./liliAction: Our whatever it takes mindset drives us forward. We take initiative, step in where others have stepped out, and create solutions when none exist./liliRespect: We deeply value the dignity and uniqueness of every individual we serve. We honor their stories, their journeys, and their right to be seen and heard./liliEmpowerment: We healalways. Our work enables clients to grow stronger in health, confidence, and belief in their potential as they move forward on their life journey./li/ulh3Preferred Experience/Minimum Qualifications/h3ulliBachelors degree preferred or equivalent experience./liliMinimum 5+ years of executive administrative support experience, preferably supporting a CEO or executive leadership team./liliExperience in nonprofit, healthcare, social services, or mission-driven organizations preferred./liliExceptional written and verbal communication skills./liliStrong organizational and project management abilities with keen attention to detail./liliAbility to work independently, exercise sound judgment, and maintain confidentiality./liliAdvanced proficiency in Microsoft Office Suite, Google Workspace, Zoom, and board management platforms./liliAbility to thrive in a fast-paced, mission driven environment with changing priorities./li/ulh3Benefits/h3ulliMedical Insurance funded up to 91% by Illumination Foundation (Options: Kaiser and Blue Shield)/liliDental and Vision Insurance/liliLife, ADD and LTD Insurance funded 100% by Illumination Foundation/liliEmployee Assistance Program/liliProfessional Development Reimbursement/lili401K with Company Matching/lili15 days vacation PTO/year (increases after 3 years employment)/lili6 days sick PTO/year/lili10 days holiday PTO/year/li/ul/div