Executive Assistant

Were Hiring: Executive Assistant II (Hybrid | Contract Role)

???? Location: Newport Beach, CA 92660 (Hybrid MonThu onsite, Fri remote)

???? Duration: 912 Months Contract (Extension possible based on performance)

? Shift: Normal business hours 8 Am to 5 PM

???? Reporting to: SVP, Global Head of HR Operations

About the Role

We are seeking a highly skilled Executive Assistant II to join our People Experience Division . This is a high-impact hybrid role supporting 57 senior leaders in a fast-paced, dynamic environment. Youll play a critical role in enabling leadership effectiveness, operational efficiency, and seamless communication across teams.

Key Responsibilities

• Proactively anticipate the needs of senior leaders and ensure they are fully prepared for meetings, travel, and business priorities
• Manage complex calendars and prioritize schedules with agility and precision
• Coordinate end-to-end domestic and international travel, providing thoughtful recommendations when needed
• Support full team meetings, including room logistics, technical setup, agenda preparation, and participant coordination
• Prepare, review, and maintain highly detailed written materials, including executive and Board-level presentations
• Create professional, polished presentations using Microsoft PowerPoint and Word
• Plan and coordinate events such as leadership meetings, conferences, and team gatherings
• Prepare and submit accurate expense reports in compliance with company policies
• Work independently with minimal oversight while offering proactive solutions
• Serve as backup support to other Executive Administrative Specialists as needed
• Handle special projects and miscellaneous tasks assigned by leadership

Qualifications & Skills

• Demonstrated initiative with strong problem-solving and decision-making abilities
• Ability to work independently after initial direction
• Highly responsive, professional, and service-oriented
• Strong attention to detail and discretion when handling confidential information
• Excellent oral and written communication skills
• Proven ability to collaborate across all organizational levels
• Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams)
• Preferred experience facilitating virtual meetings

Required Experience

• 5+ years of experience supporting multiple senior executives
• Exceptional organizational and prioritization skills
• Ability to adapt quickly to changing priorities and time-sensitive needs
• Confident, approachable, and collaborative team player with a proactive mindset

Why Join Us?

? Exposure to senior leadership

? Hybrid work structure

? Opportunity to make a meaningful impact within People & HR Operations

? Potential for contract extension based on performance

???? Interested candidates are encouraged to apply or message directly for more details.

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