Executive Assistant (Hybrid)

Executive Assistant (Hybrid)

In this role, you will report to and provide high-level, strategic administrative and operational support to the Global General Counsel (GGC), a senior executive overseeing global Legal and Compliance functions. You will act as a trusted partner to the GGC, enabling focus on strategic priorities while ensuring seamless day-to-day operations across a complex, multinational environment. This is a hybrid role working 3-4 days a week from our Costa Mesa location.

Key Responsibilities

Executive & Calendar Management

• Proactively manage the Global General Counsel's complex, global calendar, prioritizing meetings across time zones and balancing strategic, operational, and regulatory commitments
• Anticipate scheduling conflicts and resolve them independently
• Coordinate global travel arrangements, visas, itineraries, and expenses

Project & Operational Support

• Provide project management support for Legal and Compliance initiatives, including tracking deliverables, timelines, and action items
• Prepare, edit, and format high-quality presentations, reports, and briefing materials for executive leadership, Board, and external stakeholders
• Support preparation for Board and committee meetings, including agendas, materials, and follow-ups
• Partner with Legal Operations, Compliance, and cross-functional teams to drive execution of key priorities

Communication & Stakeholder Management

• Serve as a key point of contact for internal and external stakeholders on behalf of the Global General Counsel
• Draft and review professional communications, ensuring clarity, and tone
• Manage sensitive and confidential information

Digital Enablement & Tools

• Leverage advanced capabilities of the Microsoft 365 suite (Outlook, PowerPoint, Excel, Word, Teams) to streamline workflows and enhance productivity
• Use Copilot and AI tools to support content creation, meeting preparation, summarization, and data analysis
• Design visually compelling presentations and materials using Canva and other visual tools

Team Collaboration

• Collaborate with other Executive Assistants, providing back-up support when needed
• Provide on-site support in the Costa Mesa office and other locations for executive meetings and team events
• Share best practices, tools, and process improvements across the EA community
• Support onboarding and knowledge transfer for new leaders or team members

Qualifications

• Bachelor's degree or equivalent experience
• Minimum 5 years of experience supporting senior executives (C-suite or equivalent) in a fast-paced, complex organization
• Project management experience
• Proven experience proactively managing executive calendars and logistics at a senior level
• Advanced-level user of Microsoft 365, including Outlook, PowerPoint, Excel, Word, and Teams
• Hands-on experience using Copilot and AI-enabled tools to improve efficiency and quality of work
• Experience using Canva to create visually engaging presentations
• Experience collaborating with and serving as a back-up for other Executive Assistants

Additional Information

Our uniqueness is that we celebrate yours. Experian's people first, inclusive and purpose driven culture is multi award-winning; World's Best Workplaces 2025 (Fortune Global Top 25), Great Place To Work in 26 countries to name a few. Check out Experian Life on social or explore our Careers Site to understand why.

Our compensation reflects the cost of labor across several U.S. geographic markets. The base pay range for this position is listed above. Within this range, individual pay is determined by work location and additional factors such as job-related skills, experience, and education. You will be also eligible for a variable pay opportunity.

Experian is proud to be an Equal Opportunity Employer for all groups protected under applicable federal, state and local law, including protected veterans and individuals with disabilities. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.

Great compensation package and bonus plan

Core benefits including medical, dental, vision, and matching 401K

Flexible work environment, ability to work remote, hybrid or in-office

Flexible time off including volunteer time off, vacation, sick and 12-paid holidays