LEGAL SECRETARY

Legal Secretary Position

The City Attorney's Office is seeking a well-qualified individual to fill a vacant legal secretary position to handle the advisory matters for the City, including general civil litigation matters, code enforcement matters, and municipal code violations. The ideal candidate for this position possesses general legal secretary experience.

The Legal Secretary will work in the Office of the City Attorney. The Office of the City Attorney provides legal services and advice to the City Council, officials, boards, commissions, and departments regarding legal and regulatory matters of concern to the City and its operations. The incumbent will work a City of Stockton 9/80 schedule: 7:30am - 5:30pm Monday through Thursday; 8:00am - 5:00pm Fridays, with every other Friday off.

This is an At-Will (Unclassified) position and is not represented by a bargaining unit. Only those candidates deemed best qualified will be placed on the eligible list. (Applicants who fail to submit a typing certificate and fully complete the on-line application/supplemental questionnaire will be subject to rejection.) These lists may be used to fill future vacancies.

Prior to appointment, eligible candidates may be required to submit to and successfully pass a background investigation, which will include fingerprinting and a drug screen. Under general supervision, performs a variety of confidential, complex, and specialized clerical, secretarial, and paraprofessional duties in the City Attorney's Office; relieves administrators of routine legal clerical duties; and performs related work as assigned.

Legal Secretary - This class performs a full range of legal secretarial work and office administrative services for professional legal staff. Incumbents apply technical legal secretarial skills with only occasional instruction or assistance while exercising judgment and discretion in the performance of duties. Work is typically reviewed only on completion. The Legal Secretary is distinguished from the Paralegal in that it is responsible for the legal secretarial and office administration assistance to the City Attorney and associated legal staff.

Principal duties include performing difficult, complex and/or confidential legal office support work, assisting attorneys in the preparation of motions and discovery; intake of new cases; calendaring; scheduling of hearings, trials, and depositions; and copy and service (by mail and otherwise) of pleadings and discovery documents. Other duties include preparing, indexing, and filing legal documents; typing and transcribing correspondence and legal documents; proofreading and checking legal documents and other materials for accuracy; maintaining and organizing litigation and other departmental files; acting as receptionist and receiving and screening visitors and telephone calls; arranging meetings; providing information to the public or City staff; assisting with various tasks including compiling information and data for statistical and financial reports; maintaining a variety of records; checking and tabulating data; preparing simple statistical reports; operating standard office equipment and various computer applications.