High School Main Office Secretary

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
6/3/2026

Location:
Prairie Vista Elementary School
Position: MAIN OFFICE SECRETARY

Work Schedule: 8 hours daily, 212-days per year


Evaluation: after 90-days, thereafter annually


Reports to: Penn High School Principal

Compensation: According to ESP agreement Level III position

Summary: Provide outstanding customer service to visitors and staff who visit or call the Penn-Harris-Madison School Corporation.

Essential Duties and Responsibilities:

1. Process all payrolls for Penn High School, Pennway, Night School, and PHS Security staff.

2. Assist with fulfilling employee absences with substitutes.

3. Greet the public and answer the phone in a professional, courteous manner with attention to customer service.

4. Perform general clerical tasks (spreadsheets, word processing, proofreading, keyboarding, copying, etc.).

5. Monitor security camera at entrances and admit visitors following security procedures during summer or non-school days.

6. Sort mail and assist with large mailings.

7. Maintain room reservation calendar.

8. Monitor weather band radio and advise designated personnel of serious weather conditions.

9. Maintain strict confidentiality.

10. Cooperatively work with and assist Penn High personnel as needed.

11. Direct and monitor student interns.

12. Operate a variety of office equipment.

• Troubleshoot any and all problems that may arise.

• Order and replace toner, staple cartridges, etc.

13. Task assignments for this position are made by the Penn High School principal according to the administration's


specific needs.

14. Follow other directives from the principal that serve to improve services to the students and patrons of the Penn-Harris-

Madison School Corporation.

15. Perform all other duties as- assigned.

Qualification Requirements:

I. High School Diploma or Equivalent.

2. General office skills (i.e. typing, filing, operation of basic office equipment).

3. Proficient computer skills (i.e. word processing/excel, data entry, internet).

4. Willingness to improve and/or develop job-related skills.

5. Excellent time-management skills.

6. Excellent communication skills-oral, written, and interpersonal. Detail oriented / attention to detail.

7. Excellent work habits, attendance record and successfully complete and pass all criminal history and child abuse clearances.

8. Shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her


employment in the Corporation.

Physical Ability ~ Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job :

• While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, stoop, kneel, crouch or crawl, talk, and hear. The employee must occasionally lift and/or move up to 25 pounds.

Sensory Requirements ~ Most tasks require visual perception and discrimination. All tasks require oral communications ability.

Environmental Factors ~ The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job :

• Tasks are regularly performed without potential exposure to adverse environmental conditions, such as temperature and noise extremes, odors, humidity, vibrations, traffic hazards, violence, disease, or pathogenic substances.
• The noise level in the work environment is usually moderate, however the noise level can vary depending upon daily activity, but will still remain within the acceptable noise level range

Mental Effort ~ Normal Concentration/intensity, which includes prolonged mental effort with limited opportunity for breaks.


~ When duties and responsibilities change and develop the job description will be reviewed and subject to changes of business necessity ~

The Penn-Harris-Madison School Corporation will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.