Secretary - Urgent!

Job Details

Job ID: 5721609

Job Description

POSITION TITLE: Secretary

SALARY RANGE:

IMMEDIATE SUPERVISOR: Director, Food and Nutrition Services

OVERVIEW:

Provides high-level administrative and clerical support to the Food and Nutrition Services (FNS)

department. Serves as a central coordinator for department records, data entry, inventory reconciliation,

and reporting, ensuring accuracy, timeliness in line with District and IDOE requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

? Running district-wide inventory reports and entering data into the Inventory Reconciliation

Document.

? Maintain the Operations Admin Team commons, ensuring daily and weekly recap documents

from Chefs, Supervisors, and Assistant Directors are properly filed and retained.

? Prepare, format, and distribute department correspondence, agendas, meeting minutes, and

routine reports on behalf of the FNS Director.

? Coordinate purchasing paperwork, invoices, vendor documentation, and reconcile receipts against

orders.

? Support audit readiness by organizing production records, compliance logs, and program

documentation for federal, state, and District reviews.

? Respond to inquiries from schools, parents, and vendors in a professional, customer-focused

manner; route issues to the appropriate Supervisors, Managers, and the Director.

? Perform other duties as assigned by the FNS Director.

EDUCATION AND EXPERIENCE:

High school diploma or equivalent required; associate's degree or higher preferred. Three (3) or more

years of administrative experience, preferably in a school district, food service, or similar operations

environment. Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and comfort with

inventory, POS, and menu/production software. Strong organizational skills, attention to detail, discretion

with confidential information, and the ability to manage competing priorities.

KNOWLEDGE AND ABILITIES:

• While performing the duties of this job, the employee is regularly required to speak and hear.
• The employee is required to have dexterity of hands and fingers.
• The employee is required to sit or stand for extended periods of time.
• They may be occasionally required to bend at the waist, kneel or crouch. Specific vision abilities

required by this job include close vision and ability to adjust focus.

? While performing the duties of this job, the incumbent is seated or walking at will, and must be

able to push, pull, lift, and carry up to 40 pounds.

Position Type: Full-Time

Job Requirements

Citizenship, residency or work visa required

Contact Information

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