Business Development Systems Specialist

Job Description

Job Description

Business Development Systems Specialist

THE ROLE

An aerospace and defense company is hiring a Business Development Systems & AI Specialist to own its internal Business Intelligence (BI) tool and other AI-enabled BD applications. You'll turn business needs into working tools using AI-assisted platforms then partner with the company's Chief AI Engineer to test and deploy them in a secure environment. Traditional programming experience is not required.

You'll also support proposal development, estimating, CRM data governance, and AI-enabled proposal software. Reports to the Senior Manager, Business Development Operations & Digital Enablement.

KEY RESPONSIBILITIES

BI Tool & AI-Enabled Applications

•   Serve as primary administrator and functional owner of the BI tool and related BD applications, covering capture management, strategic accounts, opportunity tracking, past performance, reporting, and executive dashboards.

•   Work with BD leadership, Capture Managers, Proposal Managers, and end users to gather requirements and feedback, and translate them into features, workflows, and enhancements.

•   Build and refine prototypes in Replit and similar platforms using natural-language prompting and iterative testing ("vibe coding").

•   Partner with the Chief AI Engineer on functional and user acceptance testing, and on moving approved tools into the secure internal server environment.

•   Troubleshoot functional issues and coordinate fixes with technical resources.

•   Maintain documentation, user instructions, enhancement requests, and development priorities.

•   Lead user onboarding, training, and ongoing support.

•   Find opportunities to automate repetitive tasks, simplify workflows, and cut administrative burden across BD and proposal operations.

Proposal AI Software & CRM

•   Administer the company's AI-enabled proposal software (e.g., GovDash). Help users with solicitation analysis, proposal workflows, content management, and compliance review.

•   Maintain reusable proposal content and knowledge libraries.

•   Support CRM data quality, reporting, and consistency across BD platforms.

Proposal & Estimating Support

•   Support Proposal Managers through solicitation review, proposal development, and submission, including compliance matrices, outlines, and schedules.

•   Support smaller proposals and RFIs as assigned, and back up proposal teams during heavy workload.

•   Assist with industrial quotation coordination and estimating when required.

QUALIFICATIONS

Required

•   2+ years in business operations, business development, process improvement, systems administration, or a related field.

•   Familiarity with AI-assisted development platforms such as Replit, and how natural-language prompting can be used to build or modify applications.

•   Proven ability to understand business processes, spot inefficiencies, and translate requirements into practical solutions.

•   Experience with CRM systems, reporting tools, or comparable enterprise platforms.

•   Ability to communicate business requirements clearly to technical personnel.

•   Strong written and verbal communication, organization, and attention to detail. Able to manage multiple priorities independently.

•   Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Preferred

•   1+ year hands-on experience building functional applications or prototypes in Replit or similar platforms, without traditional programming.

•   Experience with generative AI tools, prompt engineering, and business process automation.

•   Experience gathering user requirements, running functional testing, and driving user adoption and training.

•   Experience with BI dashboards, reporting platforms, or capture management systems.

•   Background in aerospace, defense, or government contracting, with an understanding of proposal development, capture, or solicitation processes.

•   Experience administering AI-enabled proposal platforms. GovDash is a plus.