Administrative Assistant

Job Description

Job Description

Quality Financial Concepts of Maryville, TN has an immediate opening for a full-time Administrative Assistant to join our team. Quality Financial Concepts, in business for over 40 years, is a full-service financial advisory firm providing retirement planning, investment management, estate planning, tax services, and insurance protection. The Administrative Assistant is responsible for providing exceptional support to our executives in a fast-paced environment to ensure company goals and objectives are accomplished and operations run efficiently. Demonstrating a pro-active mindset is crucial. Excellent written and verbal communication skills, attention to detail, the ability to maintain confidentiality, and a friendly and professional appearance and demeanor are your greatest assets as you complete your daily tasks.

Responsibilities:

• An exceptional and professional first impression to all our guests, including grammar, attire, and mindset.
• Responsible for annual tax communications with clients, receiving payments, updating spreadsheets, copying tax documents, and processing completed returns.
• Assist in marketing efforts through social media, website and local publications.
• Prioritizing projects and task deadlines, ensuring timely completion.
• Prioritizing phone calls, emails, and other communications and responding appropriately.
• Writing, editing, and preparing correspondence, process training, and other company documents.
• Managing diverse correspondence and materials for successful compliance documentation.
• Assist in securing and supervising vendors when on-site to service building or equipment.

Skills and Qualifications:

• High school diploma or equivalent and minimum of 2 years professional office experience.
• EXTREME attention to detail, positive, can-do attitude, and willingness to work as a team.
• Strong organizational and time-management skills for tracking deadlines and calendars.
• Excellent written and verbal communication skills.
• High degree of flexibility to deal with a variety of situations.
• The ability to multitask and follow up is necessary.
• Must be able to pass background check and fingerprinting.
• Strong technology and computer skills including MS Office Suite (Word, Excel, Outlook, Publisher).

This position pays a competitive salary based on experience. We also offer excellent benefits including medical, dental, vision, a 401k plan (plus a match once eligible), paid time off, education assistance, and working for a small, family-friendly firm. Our business hours are Monday through Friday from 8 am to 5 pm. Additionally, we provide an exciting, challenging, and rewarding workplace and experience that offers advancement opportunities and working with a great team.

ARE YOU READY TO JOIN OUR TEAM?

If you feel that you would be right for our Administrative Assistant position, please apply today so that we can review your information. Please email your cover letter and resume to View email address on ziprecruiter.com. We look forward to reviewing your resume!