Executive Assistant

Executive Assistant Full‑Time, 40 hours per week Monday - Friday, 8am-5pm Primary Location: Downers Grove, IL Benefits Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance. Access to a mental health benefit at no cost. Employer provided life and disability insurance. $5,250 Tuition Reimbursement per year. Immediate 401(k) match. 40 hours paid volunteer time off. A culture committed to community engagement and social impact. Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non‑physician team members once eligibility requirements are met. Responsibilities This role is ideal for someone who thrives on structure, takes pride in accuracy, and consistently delivers high‑quality work through disciplined processes and strong follow‑through. Own and manage complex executive calendars with a high degree of accuracy, ensuring alignment to priorities, proactive conflict resolution, and efficient use of time. Execute detailed administrative processes including expense reporting, document preparation, and correspondence with consistency and precision. Prepare, review, and finalize professional communications, maintaining a high standard of quality and confidentiality. Coordinate comprehensive travel arrangements, including itineraries, logistics, and contingency planning to ensure seamless execution. Schedule and organize interviews (virtual and onsite), ensuring all logistics, materials, and timelines are clearly defined and followed. Establish and maintain organized systems for scheduling, documentation, and communication to support operational efficiency. Serve as a structured point of control for executive access—prioritizing requests, maintaining boundaries, and ensuring alignment to established processes. Review incoming communications and requests, assess urgency and importance, and ensure timely, appropriate follow‑up. Support consistent and organized communication between leadership and internal teams to ensure clarity and accountability. Track upcoming commitments, deadlines, and deliverables—providing regular, structured updates to keep leadership informed and prepared. Execute special projects with a disciplined, step‑by‑step approach, ensuring completion within defined timelines and standards. Manage competing priorities while maintaining attention to detail, organization, and a high level of accuracy. Qualifications What Success Looks Like Work is consistently accurate, thorough, and completed with minimal need for revision. Calendars, travel, and logistics are proactively managed and run without disruption. Deadlines are met reliably, with clear visibility into progress and next steps. Communication is structured, timely, and easy to follow. Processes are documented, followed, and continuously improved for efficiency and consistency. Leadership can rely on strong execution and does not need to manage details closely. Ideal Candidate Profile Naturally organized and detail‑oriented, with a strong focus on accuracy and completeness. Highly dependable with a strong sense of ownership and follow‑through. Comfortable managing repetitive and process‑driven tasks with consistency and care. Strong written and verbal communication skills with attention to clarity and professionalism. Exercises sound judgment and discretion when handling sensitive or confidential information. Able to prioritize effectively and remain steady under deadlines and shifting demands. Compensation The compensation for this role includes a base pay range of $62K-$85K, with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. #J-18808-Ljbffr Duly Health and Care