Campus Secretary (Administrative Assistant)

Job Title: Campus Secretary (Administrative Assistant)


Reports To: Campus Principal

Paygrade: Adm. Support

• Elementary (5)
• Middle School (5)
• High School (6)

Exemption Status: Non-Exempt

Dept./School: Assigned Campus

Primary Purpose:


The primary purpose of this position is to provide secretarial support for the high school faculty, staff, and community.

Qualifications:

• High School diploma/equivalent or higher

Special Knowledge/Skills:

• Must possess proficient clerical skills
• Must possess proficient computer skills
• Demonstrate ability to effectively communicate with district employees and general public

Major Responsibilities and Duties:

1. Takes and transcribes dictation of various types; including meetings, correspondence, reports, notices, and recommendations.
2. Maintains a regular filing system, ensuring confidentiality, and processes incoming correspondence as instructed.
3. Places and receives telephone calls and records messages.
4. Performs any bookkeeping tasks associated with the specific position.
5. Maintain a daily teacher attendance log and records for substitute teachers.
6. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
7. Maintain school calendar of events.
8. Prepare and process purchase orders.
9. Assist with campus budget preparation.
10. Maintains a schedule of appointments and makes arrangements for conferences and interviews.
11. Assigns duties to and supervises the work of clerical office personnel.
12. Receive, store, and issue supplies.
13. Greets all visitors courteously, determines their needs, checks appointments and directs or escorts them to the proper person.
14. Assists in collection of records and data for PEIMS, registration and student scheduling when appropriate.
15. Maintains daily sign in sheets as required.
16. Maintains a professional level of confidentiality concerning personnel and students.
17. Upholds and adheres to safety rules and policies of the SISD safety program.
18. Supports the goals and objectives of the school district and follows all district policies.
19. Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to district operations.
20. Performs any other duties as assigned by the appropriate supervisor.
21. Provides optimal customer service to all students, employees, parents, community, members and any other stakeholders of the district.

Mental Demand/Physical Demands/Environmental Factors:

Posture: Prolonged standing, frequent kneeling/squatting, bending/stepping, pushing/pulling, and twisting

Motion: Frequent walking and/or standing

Environment: Work inside, may work outside; regular exposure to noise

Mental Demands: Reading; ability to communicate effectively (verbal and written); ability to instruct, maintain emotional control under stress.

This job description the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that many be assigned or skills that may be required.


Working Days: Elementary 217


Middle School 220


High School 226