Sr. Administrative Assistant

Sr. Administrative Assistant

City Manager's Office

Pay Range: $54,879 - $71,343 annual compensation

Job Posting Closing on: September 3, 2026

Workdays & Hours: Monday – Friday 8 am – 5 pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Senior Administrative Assistant position is available with the City of Fort Worth City Manager's Office – Administration Division. We are seeking a highly skilled Sr. Administrative Assistant to provide high-level administrative support with a focus on calendar management, meeting coordination and project support. This role requires strong organizational skills, attention to detail, and a solid understanding of government purchasing procedures, municipal accounting practices, and applicable federal, state, and local regulations. The ideal candidate is proactive, adaptable, and capable of handling shifting priorities in a fast-paced environment.

Minimum Qualifications

• Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, human resources, or a related field
• Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division or major service area
• One (1) year in a supervisory or lead capacity

Preferred Qualifications

• Strong verbal and written communication skills, including research skills
• Accounts payable, purchasing, contract management, and budgeting experience
• Knowledge of governmental purchasing procedures and municipal accounting practices
• Knowledge of various enterprise software packages such as PeopleSoft, Euna, Doc Assembler, or similar HR, budgeting, purchasing, and agenda management software

The Sr. Administrative Assistant Job Responsibilities Include:

• Calendar Management: For at least two executives ensure efficient use of the executives' time, travel, and desk time; identify the importance of meetings; stay organized; avoid overbooking and ensure only relevant high-priority appointments are scheduled and attended.
• Meeting Coordination: Set up meeting logistics, speaking engagements/talking points, presentations, conference/video conferencing setup; provide necessary information/documentation ahead of meeting to help executive be well-prepared; organize and coordinate meetings, prepare agendas, distribute meeting materials, take meeting notes, track action items, and arrange room and technology requirements.
• Document Preparation/Document Management: Produce/draft and record documents such as letters, reports, memos, proposals, agendas, summaries, charts, and presentation; proofread and correct documents. Notarize documents.
• Project Support: Assist with project management and coordination, including tracking progress, deadlines, and budgets, and provide updates to the executive team.
• Research and Data Analysis: Evaluates and analyzes information from various sources on a variety of specialized topics related to assigned programs; prepares reports and makes presentations, as required; prepares various complex administrative, financial, and statistical reports; for the executive's decision-making.
• Fiscal Management: Oversees division/department wide purchasing procedures; coordinate various financial and budget activities, including monitoring and requesting requisitions, establishing purchase orders and monitoring travel and training requests; processes travel advances and reimbursements; and monitors expense reports.
• CMO Liaison: Screen and manage emails, responds to and resolves inquiries from internal and external customers, complaints and service requests; interprets policies and procedures; and monitors status of requests.
• HRC/MRC: Point of contact for personnel-related activities, including payroll, position and people management, and absence management.
• Confidentiality: Maintain strict confidentiality and discretion regarding sensitive information.

Working Conditions

• Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Physical Demand

• Sedentary Work – Depending on assignment, position in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.