Senior Administrative Assistant, Department of Surgery

Senior Administrative Assistant

The Department of Surgery at the University of Virginia seeks applicants for a Senior Administrative Assistant. This position performs advanced, diversified, and confidential administrative duties supporting faculty members in departmental and institutional leadership positions. Primary hours are 8-4:30pm, and the position will be on grounds in Charlottesville Monday through Friday. Responsibilities include:

• Scheduling and maintaining a calendar of appointments, meetings, and travel itineraries
• Preparing agendas and taking meeting minutes
• Facilitating high level recruitment itineraries
• Preparing and composing routine correspondence, memoranda, and reports
• Providing advanced administrative coordination to support office operations and special projects
• Reviewing and answering correspondence, screening callers and visitors, and handling confidential matters
• Facilitating communication across the department and institution, with alumni and the general public
• Managing electronic files, producing reports, and tracking expenses
• Incumbent must exercise discretion in handling confidential, sensitive, and timely information
• In addition to the above job responsibilities, other duties may be assigned

Minimum Qualifications

• Education: High School diploma or equivalent
• Experience: 3+ years relevant experience

Preferred Qualifications

• Demonstrated proficiency in all Microsoft Office applications
• 4 years of experience supporting executive or senior level staff
• Proven experience as a Senior Level Assistant or similar role
• Excellent organizational and time management skills
• Detail-oriented with skills in communication and organization
• Strong written and oral communication skills
• Ability to multi-task and discern priorities
• Ability to work independently and part of a team

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The anticipated hiring range is $19.50-$27/hour, commensurate with education and experience. This is a non-exempt-level, benefited position. Learn more about UVA benefits. This is a restricted position, which is dependent on funding and is contingent upon funding availability. This position is based in Charlottesville, VA, and must be performed fully on-site. To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA. Application review will begin after March 2, 2026. Background checks and pre-employment health screenings will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future. How to Apply Please apply online, by searching for requisition number R0080305. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Internal applicants: Search and apply for jobs on the UVA Internal Careers website. Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. For questions about the position, please contact Linda Viar, View email address on click.appcast.io. For questions about the application process, please contact Margaret Weeks. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.